Operations Coordinator - Centurion, South Africa - AJ Personnel

AJ Personnel

Verified Company

Centurion, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Main purpose of the job:

To manage reliable project asset data and information by being a bridge between the project and Shared Services/Grants
To receive and record by the internal WITS RHI guidelines
To educate staff on policies/SOPs
To do periodic project assets verification and report back to shared services

Location:

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Centurion

Tshwane

Key performance areas:

Assist in developing, creating, and enhancing the management and presentation of asset data, information, and reports within the project
Maintain an accurate asset register and inventory system for the Tshwane project
Be able to remotely or physically verify any project assets with Wits RHI Shared Services/Grants
Conduct site visits within the district to verify assets
Collect broken, returned and assets to be repaired from staff members and log calls with the operations desk
Prepare and package all assets that need to be returned to Shared services/Grants
Receive and allocate assets received from Grants/Shared services
Scan and send back all asset documentation to Shared Services/grants which includes asset adjustments, transfers, and donations
Keep accurate records of project assets
Act as the first point of contact in assisting staff with assetrelated queries and, if applicable, redirect them accordingly
Communicate with all levels of management within the project with regard to all project assets
Maintain healthy relationships with CoT/DoH staff within Tshwane district
Monitor and track all requests from line managers to project operations and respond appropriately
Frequently, verify project assets with Shared Services/Grants
Work closely with WITS RHI IT and Assets support
Manage relationships with other District Support Partners (DSPs) concerning asset management
Work closely with the Fleet Coordinator to maintain the vehicles list/register
Work closely with the Office Assistant in managing telecommunication assets
Gather documents required for the management of all incidences relating to assets
Maintain of call logged with Shared Services
Assist with the specifications for the procurement of assets. Based on history/trends
Support other Operations Coordinators with duties that may arise relating to HR, Fleet management, Branding, Maintenance of Offices & Building and Procurement, etc.
Report all activities of assets monthly to the Project Operations Manager
Keep a record of all induction, and inservice training reports that relate to assets management including vehicles
Take ownership and accountability for tasks and demonstrate effective selfmanagement
Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
Maintain a positive attitude and respond openly to feedback
Take ownership of driving own career development by participating in ongoing training and development activities

Required minimum education and training:

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Relevant Administrative Diploma:

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Computer literate in standard MS Office packages:

Valid driver's license

Required minimum work experiece:

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- 3 Years' office administration experience in a medium to large-sized organization:

Working knowledge of operations and financial systems and processes

Desirable additional education, work experience, and personal abilities:

Some exposure to project management/NGO environment would be useful
Experience working in a donorfunded organization or NGO
Exceptional organization and administrative skills with working knowledge of MS Office
Own, reliable transport preferred
Able to maintain confidentiality, tact, and professionalism at all times
Able to exercise discretion, high levels of initiative and independent decisionmaking
Must be assertive, confident, and adaptable
Selfmotivated, able to work independently and work as part of a multidisciplinary team
Positive, energetic, team player
Ability to adapt to complex situations, ability to manage stress, selfstarter, ability to deliver goals proactively, creative thinker, goal orientated
A thorough and accurate approach to work
Attention to detail
Excellent communication skills

Demands of the job:

Must be able to work in a pressurized environment and be able to travel within Tshwane District to conduct inspections/verification
Confidentiality, tact, and discretion must always be maintained
Ability to deal with demands from project staff members and shared services Centre

TO APPLY:

Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
Note AJ Personnel is fully POPI compliant.
Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants fro