Restaurant Admin Manager

We are seeking a highly organized and detail-oriented Restaurant Admin Manager to oversee administrative functions and provide support to our operations team.

The ideal candidate will manage day-to-day administrative duties, coordinate scheduling, oversee inventory control, and ensure compliance with company policies. This role requires a proactive approach to problem-solving, strong communication skills, and a deep understanding of restaurant operations.

Key Responsibilities:

• Administration & Office Management

  • Oversight of all administrative duties, including document management, filing, and correspondence.
  • Maintenance of office supplies and restaurant inventory; accurate record-keeping and timely reordering.
  • Management of the restaurant's POS system, updating menus, prices, and promotions as needed.

• Scheduling & Payroll

  • Preparation of staff schedules, ensuring adequate coverage during peak hours while managing labor costs.
  • Tracking of employee attendance, management of time-off requests, and coordination with HR for payroll processing.
  • Handling of onboarding and offboarding paperwork for restaurant employees, including contracts and other HR documents.

• Financial Management & Reporting

  • Monitoring of daily sales, expenses, and cash flow; provision of weekly financial reports to the management team.
  • Assistance in preparation of the monthly budget and control of operational expenses to optimize profitability.
  • Reconciliation of bank deposits, handling of petty cash, and accurate record-keeping for audits.

• Inventory & Supply Chain

  • Oversight of food, beverage, and supply inventory management; implementation of systems to minimize waste and reduce costs.
  • Work with suppliers to manage orders, negotiate pricing, and track deliveries.
  • Conducting of monthly inventory audits and reporting of discrepancies or issues to management.

• Customer & Vendor Relations

  • Acting as the primary point of contact for vendor communications, ensuring timely order fulfillment and service quality.
  • Handling of customer service inquiries related to billing, reservations, or other administrative concerns.

• Compliance & Safety

  • Ensuring the restaurant complies with local labor, safety, and health regulations.
  • Coordination of employee training on food safety, customer service, and company policies.
  • Maintenance of up-to-date records of all licenses, certifications, and health inspections.

• Support & Operational Assistance

  • Assistance with day-to-day restaurant operations, especially during peak hours or special events.
  • Coordination with management to support restaurant promotions and marketing initiatives.