Office Administrator/Manager - Vereeniging - Capital Recruit

    Capital Recruit
    Capital Recruit Vereeniging

    1 day ago

    Default job background
    Full time
    Description

    The Office Administrator/Manager is a crucial role in ensuring the efficient operation of our office and supporting the management team.

    Key Responsibilities

    • Office Management:

    Oversee Day-to-Day Operations: Ensure a well-organised and functional workplace by managing office supplies, forecasting requirements, and liaising with suppliers.

    Coordinate Equipment Maintenance: Liaise with facilities teams for repairs and improvements to maintain a smooth workflow.

    • Administrative Support:

    Diary Management: Provide diary management and meeting coordination for senior management.

    Internal Communications: Prepare and distribute reports, presentations, and other essential documents.

    • Human Resources Support:

    Recruitment Processes: Coordinate recruitment processes, onboarding, and maintain employee records.

    Attendance Tracking: Manage attendance tracking and provide support with payroll data submission.

    • Finance and Budgeting:

    Expense Monitoring: Monitor office expenses, maintain budgets, and process invoices.

    Petty Cash Management: Manage petty cash and ensure accurate expense reporting.

    • Compliance and Documentation:

    Company Policies: Ensure company policies and procedures are adhered to across the office.

    Accurate Records: Maintain accurate records and filing systems for compliance and audits.

    • Process Improvement:

    Streamline Operations: Identify opportunities to improve administrative processes and streamline office operations.

    Efficiency Enhancement: Implement tools and solutions to enhance efficiency and productivity.

    Requirements

    • Education:

    Bachelor's Degree: Bachelor's degree in Business Administration, Office Management, or a related field (preferred).

    • Experience:

    Office Experience: 3-5 years of experience in an Office Administrator, Office Manager, or similar role, ideally within a manufacturing or industrial setting.

    • Technical Knowledge:

    Software Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

    ERP Systems: Experience with ERP systems or office management software is an advantage.

    Skills:

    Organisational Skills: Excellent organisational and multitasking skills.

    Communication Abilities: Strong written and verbal communication abilities.

    Attention to Detail: High level of attention to detail and accuracy.

    Problem-Solving Skills: Problem-solving skills and the ability to work independently.

    Behavioural Traits:

    Professionalism: Professional, reliable, and proactive.

    Adaptability: Adaptable to a fast-paced environment with changing priorities.

    Discretion: Able to handle sensitive information with discretion and confidentiality.

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