- Scheduling: Manage the CEO's calendar, coordinate meetings, and ensure timely notifications.
- Correspondence: Handle email, mail, and phone communications on behalf of the CEO and executive team.
- Documentation: Prepare, edit, and distribute documents, reports, and presentations with expertise in ISO document control principles.
- Data Management: Maintain accurate records, databases, and spreadsheets aligned to SHERQ structures, board structures, and compliance principles.
- Travel Arrangements: Book flights, hotels, and rental cars, as well as prepare travel itineraries with cost-control and negotiated arrangements with service providers.
- Expense Management: Process expense reports, reimbursements, and credit card statements for the executives, ad hoc exco projects, and Comco team.
- Office Management: Oversee office operations, including supplies, maintenance, and renovations.
- Event Planning: Coordinate events, meetings, and conferences, including logistics and catering.
- Research: Conduct research and provide data-driven insights to support CEO decision-making.
- Project Management: Assist with special projects, such as strategic planning, change management, or process improvement.
- Stakeholder Engagement: Facilitate communication between the CEO and stakeholders, including board members, investors, and customers.
- Reputation Management: Monitor and maintain the CEO's, board member, and executive online presence and reputation.
- Maintain Confidentiality: Handle sensitive and confidential information with discretion.
- Protect the CEO's Time: Screen calls, emails, and visitors to ensure the CEO's time is used efficiently.
- Special Tasks: Perform other tasks as assigned by the CEO, such as preparing presentations or analyzing data.
- Team Collaboration: Work closely with other executives, departments, and teams to ensure alignment and effective communication.
- Continuous Learning: Stay up to date with industry trends, best practices, and new technologies to support the CEO's needs.
- Realistic assessment of own strengths and development areas and undertake actions to address weaknesses.
- Minimum Educational Qualifications: Secondary Education: Grade 12, Tertiary Education: Minimum tertiary qualification, postgraduate degree a preference.
- Minimum Skills Required:
- Strong Administration Skills
- Well-developed leadership and junior management skills
- Excellent organisational skills
- Good verbal and written communication skills (English & Afrikaans)
- Ability to act decisively and urgently
- High level of emotional intelligence and interpersonal skills
- Ability to establish and develop well-aligned, supportive teams
- Suitably-developed computer literacy and skills
- Appropriate Business acumen and entrepreneurial aptitude
- Strong problem-solving skills
- Creativity
- Exceptional attention to detail
- The role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to maintain confidentiality and discretion.
- The person needs to have professional authority, be able to be firm, set standards, have clear boundaries, and attract trust based on convictions and actions.
- The person would need to have been exposed to various upskilling courses related to good admin, analytics, time management, and even legal and financial secretary knowledge.
- Maintain standards, practices, policies, and procedures as defined.
- Able to make good business-aligned judgment decisions at an operational level.
- Responsible for all activities linked to position as defined.
- Ensures that a structure for escalation of responsibility is effective.
- Responsible for the company credit card.
- Maintains the benchmark for transparent, responsive and open communications within the business and at all levels.
- Ensures an e-mail response within 24 hrs.
- Guidance telephonically to assist the teams when required within reason.
- Good communication with management and subordinates.
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Personal Assistant to the CEO - CapeTown - The Legends Agency

Description
Job Title: Personal Assistant to the CEO
We are seeking a highly skilled and experienced Personal Assistant to join our team in the office of the Chief Executive Officer (CEO) at {company}. This is an exciting opportunity for a motivated and organized individual to provide administrative support to the CEO, ensuring seamless operations and focus for the executive team.
Main Outputs and Responsibilities:
1. Administrative Support
2. Operational Support
3. Strategic Support
4. Confidentiality and Discretion
5. Other Responsibilities
6. Self-Development and Growth:
Knowledge and Skills
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Client Relationship Manager
The Recruitment Council- CapeTown
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Personal Assistant
The Legends Agency- CapeTown
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Contracts Manager
Constructrecruit- CapeTown
-
Senior Project Manager
Principalc Class Placements- CapeTown
-
Mechanical Design Engineer
The Legends Agency- CapeTown