Sylvia Tshabalala

Vibrant

Team player

Self-Motivated

Enthusiastic

06 June 2022 – Present 
Tender Office/Procurement/Assistant Branch Manager • Brevirite (Pty) Ltd 
Consolidate, check and submit all operational claims twice a month,
Consolidate, check and submit staff overtime by the 5th of each calendar month, Book all staff accommodation and travel when applicable in a proactive and professional manner, Consolidate, submit and follow up on all staff SNT's payments. Capture all leave accurately before monthly salary payments are closed off for the month. Processing on Pastel/Sage as per below:
Debtors - Purchase Orders and Quotes: Creating quotes on the system for requests received; Requesting POs to be created and submitted to suppliers; Follow up on ETA with suppliers for all outstanding POs; Updated and keep track of all outstanding POs; Keep track of supplier contracts pending renewal for services.
Creditors/Suppliers: Process all creditors invoice on a daily basis and keep record of all contracts with suppliers and follow up on contracts that expires. All this is done on Pastel. 
Tenders: Hunt for tenders, prepare all the Standard Bidding Document and all necessary or required attachments for the submission file of that “particular” tender.

02 November 2020 – April 2022
HR Admin/Marketing & Sales/PA to Director• Aldabri Agricultural (Pty) Ltd
- Forming and maintaining employee records. 
- Updating databases internally, such as sick and maternity leave.
- Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides.
- Reviewing and renewing company policies and legal compliance
- Communicating with external partners.
- Reporting regularly on HR metrics, such as company turnover.
- Being the first point of contact for employees on any HR related queries.
- Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken.
- Helping with various arrangements internally, from travel to processing expenses.
- Evaluating the quality of the eggs produced by the flock
- Marketing the eggs that their hens produce to a variety of consumer outlets
- Raising chicks for replacement stock

13 June 2019 – 30 October 2020
Tender Office/Assistant Branch Manager • Brevirite (Pty) Ltd 
Consolidate, check and submit all operational claims twice a month,
Consolidate, check and submit staff overtime by the 5th of each calendar month, Book all staff accommodation and travel when applicable in a proactive and professional manner, Consolidate, submit and follow up on all staff SNT's payments. Capture all leave accurately before monthly salary payments are closed off for the month.
Debtors - Purchase Orders and Quotes: Creating quotes on the system for requests received; Requesting POs to be created and submitted to suppliers; Follow up on ETA with suppliers for all outstanding POs; Updated and keep track of all outstanding POs; Keep track of supplier contracts pending renewal for services.
Creditors/Suppliers: Process all creditors invoice on a daily basis and keep record of all contracts with suppliers and follow up on contracts that expires.
Tenders: Hunt for tenders, prepare all the Standard Bidding Document and all necessary or required attachments for the submission file of that “particular” tender.

27 March 2017 – 31 May 2019
Business Unit Administrator (debtors and creditors) • Datacentrix (Pty) Ltd 
Giving support to 5 different BU departments.
HR: Collect, check and process monthly timesheet, overtime, travel claims for both HR and Projects. Check all training requests for in house and outside intuition applications for processing. Set up of new contracts and prepare inductions for new employees.
Billings: Check all requests and obtain monthly approvals before processing. Process standard monthly cost invoices; Process invoices that are over a period i.e. 12 months 
Maintain a billing schedule to track all billings done and ensure completeness; Tie these back to sign customer contracts.
Debtors - Purchase Orders and Quotes: Creating quotes on the system for requests received; Requesting POs to be created and submitted to suppliers; Follow up on ETA with suppliers for all outstanding POs; Updated and keep track of all outstanding POs; Keep track of supplier contracts pending renewal for services.
Receipt vendor invoices: Compare invoice received to PO; Ensure correct PO reflects on invoice; Submit invoice to Logistics Coordinator for processing.
ITSM: Check calls assigned to Admin by Service Desk Agents; Validate of billing information, account number, rep codes, job cards and PO to VAS for Non-SLA to be ordered; Validate of billing information, account number, rep codes, job cards and PO before submitting to Logistics for SMME calls.
Creditors/Suppliers - Liaise with the Creditors' team on outstanding invoices and unresolved queries before the creditors’ recon is submitted for signoff; Consolidating the required paperwork and approvals before a new vendor is created; processing of inter-branch invoices and resolving queries; Keep a record of all contracts with suppliers and follow up on contracts that expires.
Queries Resolution: Handle queries from Suppliers, Creditors and Service Delivery Managers Provide feedback to the relevant persons.

2 July 2016 – 27 July 2017
PA to CEO/Contracts Admin/Procurement Admin/Tender consultant • Brevirite Pty Ltd (Part – time)
Managing diaries, organizing certain meetings and appointments, bookings and arranging travel, transport and accommodation. Preparing contracts between the company, customers and suppliers – final approve is from the CEO. Create and supply quotes, and invoices to customers. Processing PO’s to suppliers (certain customers and suppliers) - final approval is from the CEO. Assisting in preparing the tender documents/files and meeting the deadline.

14 June 2016 – 27 March 2017
Sales Account Manager/Project Administrator/Office Management • Infrasol Pty Ltd (Wholly owned by Datacentrix (Pty) Ltd)
Consolidate, check and submit all operational claims by the 8th and 22nd of each calendar month, Consolidate, check and submit staff overtime by the 5th of each calendar month, Book all staff accommodation and travel when applicable in a proactive and professional manner, Consolidate, submit and follow up on all staff SNT's payments Ensure all types of staff leave are captured and submitted on a weekly basis, Ensure all staff post reaches them in a timeous manner, complete office stationery count on a monthly basis, submit and procure all requirements, Book all staff, supplier and client meetings in a proactive and professional manner, Ensure all e-mail correspondence is accurate, professional and timeously completed, Control and manage operations petty cash float in a proactive fashion, Work with the Ops procurement team in a productive and professional manner, Build long lasting relationship with all suppliers, Ensure all quotes are received in a timeous and accurate manner, Ensure the office environment is neat, clean and tidy at all times, Manage the Infrasol meeting calendar in a proactive and professional manner at all times, Manage all meeting notes and minutes in a proactive manner Complete all tenders in a professional, accurate and timeous manner, Follow up on all quotes within 24 hours of drop off / mailing and again 72 hours to close all sales. Capture new clients and suppliers details. Define clients’ requirements; discuss pricing work. Assist a team of sales Account Managers to exploit the commercial opportunities of our range of products. All information is loaded on the database frequently each day.
Project - Work closely with the members of the delivery (Technician and Project Managers), support and success management team to ensure infrastructure be delivered on time and project done within the specified period and according to specification and within the budget set to our government clients (and corporate clients).

01 August 2012 – 13 June 2016
Sales/Project Administrator • Infrasol Pty Ltd (Division of Pinnacle Micro) 
Capture new clients and suppliers details. Define clients’ requirements; discuss pricing work. Assist a team of sales Account Managers to exploit the commercial opportunities of our range of products. All information is loaded on the database frequently each day.
Project - Work closely with the members of the delivery (Technician and Project Managers), support and success management team to ensure infrastructure be delivered on time and project done within the specified period and according to specification and within the budget set to our government clients (and corporate clients).

26 September 2011 – 31 July 2012
Receptionist/Debtors Collections • Merqu Communications
Welcome visitors as they arrive at the company, answer questions they may have regarding the company, and direct those to the Department requested. Handle written correspondence, schedule appointments, send and forward e-mails, compile reports and keep the office running smoothly. Filling all required documents accordingly and send statements to clients of all outstanding invoices, draw an age analyses for clients and phone clients who has outstanding payments on invoices.
 

Destiny Village Institution, Midrand, Gauteng
National Certificate: Generic Management: General Management Level 5 – Completed 2019
● Principles of Operations Management 
● Marketing and Information Management 
● Mobilizing People 
● Strategy Implementation 
● Economics for Business 
● Sales Management

Hlanganani ICT, Midrand, Gauteng
Management Development Program Training – Completed -2017 
● Group Dynamics 
● Principals of Human Resources 
● Principals of Economics 
● Principals of Accounting and Finance 
● Principals of Marketing 
● Principals of Operations Management

Damelin, Johannesburg, Gauteng
N. Diploma: DCC Computerised Project Management Diploma–Incomplete (2015) 
● Project Management
● MS Project 2010 
● Excel S/W
● Intro to Project Management

Durban University of Technology, Durban, KwaZulu-Natal
N. Diploma: Information Technology – Incomplete (2008)
● Development Software 
● Information Systems 
● Financial Systems 
● System Software

Azalea Combined School (2006)
English, Afrikaans, Mathematics, 
Biology, Physical Sciences, Accounting