Raymond Maenetje

I am Raymond Maenetje, 26 years old. As far as my educational qualifications are concerned I have done N6 in management assistant in 2019 and currently applied for my N-diploma. I have 1 year and 6 months experience as General admin clerk from capricorn tvet college (Intern). I have 9 months experience as a Receptionist from Netcare pholoso private hospital and 10 months as a projects admin assistant at Re tshepeng holdings (Skills, training and development company (Intern).

1. Netcare Pholoso Hospital (Dr Maringa Inc) 

Position : Receptionist 

Period of employment : 03 October 2022 to 02 June 2023 

Status : Part time 

Key duties: 

 Receiving Patients  Making, Receiving and transferring telephone calls  Booking face to face patients and those booked via telephone calls  Booking patients to theatre  Making Authorisations for the patients who are going to theatre  Scanning and uploading theatre notes  Booking hotel for the Doctor near Lephalale Mediclinic  Opening files for the patients electronically using “PMO Client” system  Issuing sick notes  Typing and Issuing Medical Prescriptions  Receiving reports  Uploading reports in the patients’ files as well as Theatre Notes.  E-mailing Reports to the referral doctors  Sending claims to the medical aid scheme  Sending invoices to the patients after claims  Doing monthly statistics  Typing motivation letters and all necessary documents 

2. Capricorn TVET College (POLOKWANE CAMPUS) 

Position : General Administration Clerk

 Period of employment : 01 February 2021 to 29 July 2022 

STUDENT SUPPORT SERVICES SECTION 

 Present a professional, helpful atmosphere and positive attitude for SSS students, staff, visitors and callers.  Assisting students to check their bursary application status online  Issuing and receiving bursary application forms  Issuing notice to the students  Capturing of bursaries application forms  Analyse and inform bursary applicants about the outcomes of their applications.  Screening bursary allowance application forms and inform students who do not qualify.  Create spread sheet for all types of allowance  Printing results and financial statements using Coltech System  Verification of control sheets and claims forms  Maintain student records, update participant files and information as needed, as well as assist Student Access (data management system).  Support SSS Coordinator with the grant's federal annual performance review (APR).  Coordinate travel and all travel related arrangements (accommodations, conference registrations, etc.) for staff and participating students  Handle routine tasks pertaining to the successful execution of the program, including submitting work orders, obtaining hospitality items and setting up as needed.  Assist with the supervision of' volunteers, educational aides and work study student  Answering internal and external telephone calls  Filling bursary applications, declaration letters and SRC documents  Issuing practical letters and log books  Consolidate reports on all bursary and financial aid allocations for the entire college.  Maintain up-to-date knowledge of college procedures and regulations as they pertain to college policies and daily grant operations 

SECRETARIAL SECTION

 Assist in receiving records and distributes all incoming and outgoing correspondences (faxes, letters and emails).  Managing sectional diary and electronics meeting  Arrange and share meeting calendar through emails  Assist in records keeping and filing documents  Arrange and coordinate sectional events  Assist in archive college files  Maintain student attendance register  Filing and record keeping  Taking minutes during meetings  Assist in checking records to ensure that they are on accurate reflection  Assist in providing administrative support to the HOD  Compile monthly reports 

ADMIN SECTION 

 Assist with preparing reports, presentations and briefs  Establish and maintain an appointment diary and arrangement of meetings  Assist in the compilation of the reports.  Provide information and respond to queries from students and external clients  Assist with the maintenance of an efficient filing system  Assisting with the controlling and capturing of lecturer absence register  Assist with handling of general enquiries of students, lectures and visitors  Deliver messages and memorandum to senior lecturers  Doing follow up to ensure that all student queries are finalized  Paste information on the boards notice 

ARRANGING VENUE AND CATERING SECTION 

 Booking venue for meetings  Assist in setting the venue as required  Assisting in checking if the speakers and projector are working  Assist in making travel arrangements (transport)  Preparing facilities for scheduled events and arranging refreshments 

MEETING ARRANGEMENTS SECTION 

 Assist in sending out meeting invitations  Forwarding related documentation to the attendees  Assist in providing dates for meeting  Finalising dates, times based on response for attendees 

EXAMINATION AND REGISTRATION SECTION 

 Assist with the controlling and capturing lecturer absence register  Assist with the retrieving of certificates and diplomas requested by the students  Doing follow up to ensure that all student's queries are finalised  Assist with the verification of student registration forms  Assist with the capturing of student registration forms on the “Coltech system”  Assist with the printing of' student class list and student's cards  Print proof of registration and academic history of students  Assist with issuing of student preliminary list for enrolment  Assist with administrative duties during examination  Assist with capturing of 1CASS marks on “Coltech System”.  Assist with the capturing of application forms for markers for National Examination.  Filling the registration form alphabetically  Assist with the printing of student progress reports  Capture student's test and assignment marks on “Coltech System”  Issue student's exam timetable. 

RECEPTION AND PHOTOCOPY SECTION 

 Answering telephone calls and taking messages  Assist with the Photocopying of documents  Assist in dealing with queries from all staff, students, and visitors in a courteous and professional manner  Checking up on emails on a daily basis  Scheduling and confirming appointments for customers, clients and senior lecturers  Taking notes of important messages to senior lecturer  Keep visitors log book up to date  Assist in making quotation for the procurement  Assist with the prepare of the monthly report  Assist with the faxing, binding documents and also, scanning documents for electronic filing 

HUMAN RESOURCES MANAGEMENT SECTION 

 Assist in checking the leave forms and absenteeism register on a daily basis  Sending the leave forms to the 1tRM  Updating absenteeism register  Assist in checking copies of relevant leave forms 

COMPUTER USAGE IN THE OFFICE ENVIRONMENT 

 Typing letter, circulars and memos for distribution to staff and students  Assist in producing meeting documents  Create and maintain itinerary for educational specialist  Create table flyers for dignitaries for college events  Assist in designing event invitations and flyers  Maintain a computerized database of information on staff and students  Typing, formatting and editing reports 

PROCUREMENT SECTION

  Record and process the requisition forms on a daily basis  Submission of requisition forms to Procurement Office at Central Office  Make follow-up for all outstanding requisitions from Central Office  Record keeping and filling of document on daily basis  Receiving and recording requisition forms on the register  Receiving requisition forms from end - users  Make follow-up for pending requisition source .

3. Re Tshepeng Holdings 

Position : Projects Admin Assistant 

Period of employment : 14 Aug 2023 to 14 Jan 2025 

Key duties: • Answering phone calls • Write and distribute emails and letters • Maintaining appropriate filing systems. • Coordinating project activities • Managing schedules • Ensuring project deliverables are completed on time and within budget • Manage contracts and process paperwork, and report on variations • Resolving issues throughout the project  Monitoring the daily progress of projects  Providing detailed updates to project manager and other stakeholders  Organizing reports, invoices, contracts, and other financial files for easy access  Planning meetings and organizing project  Ordering necessary office supplies

Currently studying Bachelor of Laws (LLB) at UNISA. STUDENT NO 67350879 

EDUCATION DETAILS 

1. Learning Institution : Capricorn TVET College 

Qualification : N6 in management Assistant 

Year : 2018 Jan to 2019 June 

Subjects Studied: 

Information Processing, 

Computer Practice, 

Office Practice & Communication 

In-service training : 01 February 2021 to 29 July 2022 

Pending Qualification : Diploma in Management Assistant 

2. Learning Institution : Mohlatlego Machaba High School 

Qualification : National Senior Certificate (Exemption) 

Year : 2017 Subject Studied: English, Sepedi, Life Orientation, Geography, History, Math Literacy & Life Sciences 

3. Learning Institution : Maatha DC Business College 

Qualification : Diploma in computer literacy 

Year : 2015 

Modules: Intro to PC, Typing Skills, Windows 7& Vista, Microsoft Office word, Excel, Access, Power Point, Publisher, internet & Email. 

4. Learning Institution : PM SKILLS HOUSE 

Qualification : Absa's Financial Education Training certificate

Year : 2022