Phumla Mali

Dear Hiring Manager,

I would like to introduce myself as an applicant for the Executives Secretary position at your company. 

I’m a professional and efficient Executive Personal Assistant with more than 10 years of experience enhancing executive productivity and improving business operations. Exceed expectations to maximize group performance and oversee efficient calendars, I operate well with minimal supervision to meet demanding objectives. Having worked in this field as an Executive Support (Executive PA), Team Assistant, HR Administrator, Project Admin Assistant, Office Manager, Receptionist/Switchboard Operator, Filing Clerk and Data Capturer.

Furthermore, I’ve worked in the following sectors: Financial Institute (Absa Bank), a City of Joburg entity or Government (JDA) ; Legal (Debt Collection), Hospitality providing great services to the very highest standards. 

My skill set and experience comprises of the following

• Schedule and calendar planning
• Meeting & Event Coordination: Events coordination (meeting room bookings, catering and setups, conferences/workshops etc.)
• Diary management: Setting-up regular meetings with Direct Report
• Engagement Support: Expense Reporting
• Advance MS Office Suite
• Ensure circulation of all internal communications.
• Travel Planning: Arrangement of local and international travel and accommodation
• Minutes taking both recording and manual
• Client Relationship Management: Record creation & keeping through manual and electronic filing system
• Financial Management Support: Processing expense claims for Executive Manager other Senior Managers within Corporate Services.
• Monitoring of department budget & compliance with Supply Chain Management procurement processes
• Consolidation of quarterly board reports and collating meeting packs
• Document Preparation & Management: Preparation and consolidation of presentation, memos and report
• Information system & Record keeping

In my current role as an Executive Assistant at Johannesburg Development Agency (JDA), I'm directly assigned to an Executive Manager. As a Personal Assistant, I strive to provide accurate work, good communication, and error-free service. I know how valuable an Assistant can be to an Executive and team that has bigger fish to fry than scheduling a meeting or picking up lunch. The most enjoyable part about being an Assistant is the scheduling. While it can be mind-boggling at times, I have always found scheduling to be rather fun.

Thank you for your time and consideration. I look forward to learning more about the Executive Assistant position in your company and meeting to discuss the skills I can bring to your team. I believe I can exceed expectations in this role and am prepared to hit the ground running to help your organization succeed. Please feel free to call or email me.

Yours Sincerely,

Phumla Mali

Dear Hiring Manager,

I would like to introduce myself as an applicant for the Executives Assistant position at your company. 

I’m a professional and efficient Executive Assistant with more than 10 years of experience enhancing executive productivity and improving business operations. Exceed expectations to maximize group performance and oversee efficient calendars, I operate well with minimal supervision to meet demanding objectives. Having worked in this field as an Executive Support (Executive PA), Team Assistant, HR Administrator, Project Admin Assistant, Office Manager, Receptionist/Switchboard Operator, Filing Clerk and Data Capturer.

Furthermore, I’ve worked in the following sectors: Financial Institute (Absa Bank), a City of Joburg entity or Government (JDA) ; Legal (Debt Collection), Hospitality providing great services to the very highest standards. 

My skill set and experience comprises of the following

• Schedule and calendar planning
• Meeting & Event Coordination: Events coordination (meeting room bookings, catering and setups, conferences/workshops etc.)
• Diary management: Setting-up regular meetings with Direct Report
• Engagement Support: Expense Reporting
• Advance MS Office Suite
• Ensure circulation of all internal communications.
• Travel Planning: Arrangement of local and international travel and accommodation
• Minutes taking both recording and manual
• Client Relationship Management: Record creation & keeping through manual and electronic filing system
• Financial Management Support: Processing expense claims for Executive Manager other Senior Managers within Corporate Services.
• Monitoring of department budget & compliance with Supply Chain Management procurement processes
• Consolidation of quarterly board reports and collating meeting packs
• Document Preparation & Management: Preparation and consolidation of presentation, memos and report
• Information system & Record keeping

In my current role as an Executive Assistant at Johannesburg Development Agency (JDA), I'm directly assigned to an Executive Manager. As a Personal Assistant, I strive to provide accurate work, good communication, and error-free service. I know how valuable an Assistant can be to an Executive and team that have bigger fish to fry than scheduling a meeting or picking up lunch. The most enjoyable part about being an Assistant is the scheduling. While it can be mind-boggling at times, I have always found scheduling to be rather fun.

Thank you for your time and consideration. I look forward to learning more about the Executive Assistant position in your company and meeting to discuss the skills I can bring to your team. I believe I can exceed expectations in this role and am prepared to hit the ground running to help your organization succeed. Please feel free to call or email me.

Yours Sincerely,

Phumla Mali

Currently studying BBA with Regenesys Business School to be completed in 2024

Obtained Higher Education Certificate at Boston in Admin Assistant 2001

Matric completed 1998 in Port Elizabeth