Petro Hugo

Detail-oriented and proactive Project Administrative Assistant with 18+ years of experience providing comprehensive administrative support in telecommunications, legal administration, and health & safety compliance. Known for meticulous document preparation, accurate data management, and ensuring adherence to client and regulatory standards. Brings proven expertise in cost control, project documentation, compliance tracking, legal typing, and reporting. Technically proficient, fast learner, and committed to accuracy, efficiency, and supporting engineering and project teams in achieving successful outcomes. Dedicated in supporting teams and contributing to technical project success. Committed to professional growth and industry transition.

Project Administrative Assistant | CJA Telecommunications | Pretoria, South Africa

05/2016 – 04/2025 (8 years 11 months)

• Provided administrative assistance across 15+ telecom projects, including MTN and Telkom vandalism/battery replacement projects.

• Prepared and submitted Final Acceptance packs, tracked rejections and resolutions, and updated project trackers in Excel.

• Supported cost control activities including quotes, invoicing, and budgeting using client price books and Savana CRM. 

• Assisted with procurement, inventory updates, and subcontractor documentation compliance. • Facilitated communication with internal staff, vendors, and clients for smooth project execution.

Health & Safety Administrative Assistant | CJA Telecommunications | Pretoria, South Africa 

02/2014 – 04/2016 (2 years 3 months)

• Maintained and updated national H&S dashboards and compliance documents for Vodacom, MTN, Telkom, Nokia, and Ericsson projects.

• Scheduled technician training sessions and prepared training materials and certificates.

• Prepared client-specific H&S files and ensured compliance documentation was complete and audit-ready.

Project Administrative Assistant | CJA Telecommunications | Pretoria, South Africa

02/2009 – 01/2014 (5 years)

• Coordinated travel arrangements and asset tracking for RF and electrical project teams.

• Maintained compliance records, procurement documentation, and updated project information on CRM systems.

• Supported Telkom Mobile New Build – Reticulation & RF projects with cost tracking, site inspections, and project documentation.

• Monitored Savana CRM project data and assisted technicians with site information and documentation requirements.

Receptionist / Personal Assistant | CJA Telecommunications | Pretoria, South Africa

05/2008 – 01/2009 (9 months)

• Provided executive support including scheduling, purchasing, document preparation, and internal communications.

• Managed procurement of PPE, supplies, and organized internal meetings and events.

Legal Administrative Assistant | Robbertse Prokureurs/Attorneys | Pretoria, South Africa

04/2006 – 04/2008 (2 years 1 month)

• Drafted and typed legal documents including Trusts, Wills, and legal correspondence via Dictaphone.

• Maintained client accounts, petty cash, and account trackers, preparing monthly statements and invoices.

• Scheduled attorney and client appointments, diarized deadlines, and ensured accurate filing of case documentation.

• Provided advocate support by typing and preparing case files and legal documents.

Senior Certificate (Matric) | Die Hoërskool Wonderboom | Pretoria, South Africa

01/1999 – 12/2003