Ndlovukazie Dube

EXPERIENCE & KNOWLEDGE IN

• Implementing SHEQ systems and ensuring compliance
• Conducting SHEQ audits/inspection and actively participate in identification and implementation of corrective actions.
• Providing SHEQ training
• Conducting audits of contractor’s safety files
• Compiling SHEQ month-end reports
• Conducting SHEQ trend analysis and coordinating the implementation of corrective actions.
• Organising, coordinating and implementing SHEQ initiatives
• Monitoring and enforcing compliance of SHEQ procedures

PROFESSIONAL APPOINTMENTS

1. Fraser Alexander Mineral Processing – Mavungwani Colliery 

Safety Health & Environment Officer

Duties:

Leading & Accountability

• Setting an example by demonstrating the right employee safety behaviour and encouraging strong team work at all levels. 
• Creating a culture amongst subordinates to archive goals and targets. 
• Exerting influence over others such that they choose to act in a way that aligns with the values & goals of the business,

Legal Requirements

• Ensuring relevant area regulatory and other requirements (regulations, licences, permits etc.) are identified, interpreted, made accessible and complied with. 
• Ensuring submission of applicable statutory documents (licences, permits etc.) to meet requested timeframes. 
• Ensuring that all employees in area of responsibility are made aware of and understand the latest legislative requirements. 
• Ensuring that the necessary legal and other appointments are made, maintained and recorded (copy of original) in the area of responsibility. 
• Ensuring that employees understand their roles, duties and responsibilities. 
• Meeting requirements of visiting statutory bodies in area of responsibility and establishing and maintaining ethical working relationships where possible.

Identifying & Controlling Risks (Health, Safety, Environmental and other)

• Facilitate the risk assessment process (establish the team, identify the process flow of the area risk assessed, identify task steps, identify risks, analyse risk, evaluate risks, implement and manage controls (implemented, effective, sustained). 
• Influence, inform, coach, train, mentor and remind employees’ onsite to apply the risk assessment process when starting up a new site or when conditions change onsite. 
• Reporting Non-compliance to the risk assessment process to relevant parties. 
• Facilitating the review of baseline and issue based risk assessments at pre-determined intervals. 
• Verifying that risk documentation is recorded, easily accessible, and up to date and secure to cover all risks onsite.

Setting Goals and Targets

• Assisting functional line managers (e.g. operations, maintenance, HR etc), site owners and direct reports to interpret regional SHEQ targets applicable to responsible sites. 
• Considering requirements posed by the client and FA SHEQ system. 
• Assisting functional line managers to establish SHEQ plans with goals and targets for the area of responsibility taking into account group, divisional and client requirements. 
• Assisting functional line managers owners and direct reports to review progress on SHEQ site goals and targets at predetermined intervals.

Healthy People in a Hygienic Workplace

• Assisting functional line managers’ owners and direct reports to review progress on SHEQ site goals and targets at predetermined intervals.
• Ensuring (auditing SHEQ assistants) that occupational health, hygiene assessments (eg. Noise, illumination, radiation, cyanide) and medical surveillance are conducted on an on-going basis. 
• Managing employee health exposure according to limits set by the client medical practitioner. 
• Reporting employees who do not comply with limits set by the client medical practitioner to site owner and regional HR manager for further action. 
• Assist site owner to implement measures to alter site processes / layout to reduce health exposure levels to acceptable criteria.

Communicating Effectively

• Verifying (auditing SHEQ assistants), communicating and/or displaying SHEQ-policies, targets, instructions, objectives, goals, awareness material, relevant system documentation, learning’s, legal requirements, training requirements as per internal and external requirement for area of responsibility. 
• Partaking and contributing in all SHEQ related meetings within specified area of responsibility. 
• Communicating by means of verbal or written medium with internal or external stakeholders to resolve SHEQ related matters within your area of responsibility.

1. Fraser Alexander Mineral Processing – (Lurco & Douglas) VDD South 32 Site

Contractors Pack Co-Ordinator

Duties:

Contractor Pack Administrator

• Keeping Contractor Pack updated on a daily basis in Hard Copy. 
• Booking & scheduling of Medical Examinations. 
• Booking & scheduling of KBC Induction (client) and Fraser Alexander inductions. 
• Ensure on line SOP training have been scheduled and attended 
• Signing off Fraser Alexander Contractors Packs on a Monthly Basis for various sites.
• Follow the process to ensure all employees have been issued with mine access cards including but not limited to:
• Ensure Medical forms are signed off at the Clinic.
• Ensure Forms at security are signed off at the security office.
• Ensure the following Contractors Pack (CP forms) have been inspected and approved by the relevant mine personnel:
• Mobile Equipment, Tools & Equipment and Material Safety Data Sheets (MSDS)

HSEC On Line Management

• Managing & Administration the electronic format of the Contractors Pack on the HSEC On – Line and ensure 100% compliance on Priority 1 documentation. 
• Uploading of Company documentation, Employee Documentation. 
• Uploading of Contractors Pack Documentation. Add new employees onto the system and ensure that all priority one documents is current and have been loaded for them 
• Remove employees via the exit medical process for the HSEC On Line system (De-register). Ensure monthly orders is created for the license fee for the HSEC On Line system and processed for payment.
• Sub – Contractors Management
• Auditing sub – contractors Contractor’s packs and provide feedback of non – compliance.
• Auditing sub – contractors HSEC On Line compliance and do timeously follow up to ensure that the client target dates for compliance have been met.
• Audit and provide formal feedback to sub – contractors on accountability files.
• Sub – contractors pack monthly meetings on site:
• Schedule and notify all sub – contractors of monthly meetings
• Take minutes of the discussion points on the meetings
• Ensure attendance registers have been signed by all attendees
• Follow up on non-attendance to these meetings and raise non-conformances against sub-contractors that don’t comply.
• Keep all records readily available for auditing and reference purposes of all meetings held.

1. Fraser Alexander Mineral Processing – (Lurco) VDD South 32 Site

Junior Shift Supervisor

Duties:

• Safety, Health and Environment 
• Conduct pre-shift meetings, Adhere to FAMP and client policies and procedures, Always behave safe, Prevent spillages that can negatively influence the environment 
• Operations 
• Maintain good housekeeping standards, Operate the plant to meet production targets, Optimise quality outputs, Report and rectify process deficiencies, Ensure full equipment utilisation, Monitor sampling procedures, Monitor medium density and adjust accordingly to standard, Minimise magnetite and flocculants 
• Maintenance 
• Inspect equipment in working area, Do general and processing maintenance/repairs eg change panels and sieve bends/tighten panels/cutting of skirting/unblocking of panels and flood boxes, Execute planned maintenance tasks 
• Managing the team
• Select and appoint competent and passionate people, Assign work ,
• Monitor performance Train and develop team members 
• Maintain order and discipline on shift

1. Fraser Alexander  – (Koornfontein Mines)

Site Clerk (September 2012, Re- Appointed November 2014- 30 September 2017)

Duties:

OPERATIONAL DUTIES

• Maintaining & Updating Costs, Managing & Updating Reports ,Managing & Following Up Invoices
• Scheduling Maintenance Tasks
• Planning maintenance
• Giving Feedback to Stakeholders
• Compliling Reports
• Loading, requisitions, GRV delivery notes and obtain invoices from suppliers
• Keep record of SMR’s and Kilometer readings on all equipment and vehicles
• Capturing SMR’s & Kilo readings weekly and month end on the Green Screen.
• Capturing daily activities on costing sheet
• Daily SMR’s, Kilometer readings of internal and external plant
• Revenue volumes and Dayworks
• General Legder
• Oil and fuel usage (keep record of stock movement, and issues per machine)
• Requisitions and monthly expenses.
• Acquiring plant Requisitions and managing expenses as well
• Match costing with general ledger and ensure all costs are captured onto ledger
• Keep record of revenue documents for invoice purposes
• Assist in queries where necessary
• Managing CPI’s & Targets
• Clients & Creditors, Managing Orders, 
• Capturing of Plant Hours
• Goods Receiving , Inventory control, capturing of Purchase Requisitions, Reconciling and approving of Purchase Order variances 
• General office administration, record keeping, scheduling of maintenance services
• Monitor and order office supplies 
• Prepare purchase orders for signature by authorized signatories 
• Prepare travel and accommodation bookings and travel advances for staff 
• Reconcile travel advances with travel claims 
• Maintain a filing system for all financial documents 

PAYROLL DUTIES

• Checking and Maintaining worked hours as well as overtime worked by employees
• Managing Wages & Time and Attendance of +- 90 employees
• Managing Salaried staffs overtime, kilometre claims, general administration
• Calculating and Processing Incentive bonuses (Production Bonuses)
• Calculating overtime
• Resolving employee queries regarding timesheets, pay slips, garnishee orders
• End to end payroll processing.
• Understanding and following payroll procedures and payroll related forms.
• Maintaining and updating employee records on the payroll system.
• Complying with relevant legislation and regulations
• Dealing with payroll queries from employees.
• Calculating accurate wages, including any bonuses or overtime.
• Issue relevant tax forms.
• Handle and respond to discrepancies and queries relating to payroll.
• Provide assistance to Human Resources on Site since there is not HR Officer
• Other ad hoc duties, such as filing and photocopying,

1. Fraser Alexander Bulk Mech –Commercial Assistant-(Tenders & Contracts) 

April 2013 to October 2014

Duties: 

• Maintain record keeping system and replying on commercial requests & enquiries 
• Completing online & hardcopy applications, Updating and maintaining client information
• Compiling Tenders and ensuring they are in accordance with the scope of work
• Update and record details/changes to key decision makers. 
• Monitor production of marketing materials ito of brochures and banners. 
• Manage site usage and return of banners, Assist with participation in sponsorships. 
• Capturing commercial updates on CRM, Provide ad-hoc assistance to Commercial Team.
• Updating and chasing delegated tasks to ensure progress to deadlines. 
• Correspondence as and when required. Provide back-up data as needed. 
• Relief Commercial Coordinator when absent Assist with the compilation and communication of Gate Review Reports and Training Reports. 
• Bookkeeping, including budgeting, payments, filing and invoicing so that the budget is managed on a monthly basis. 
• Arranging discussions and prepare background information and briefings as required. 
• Ensuring quality adherence relating to project management approach, methods and templates. 
• Arranging venues for meetings, workshops, ensuring timely preparations of facilities and procuring all the necessary equipment. 
• Maintaining communications and correspondence between Gate Review Manager, Project Managers and Project Stakeholders.
• Assisting with the creation, maintenance and communication of Gate Review Reports and Training Reports.
• Develop and maintain a centralised document management
• Ensure continuous updating of the system from time to time ,Acting as a source of information for Functional Teams,
• Assist team members in accessing information relevant to the team achieving its purpose, relating to; internal support mechanisms, internal and external information searching, managing contact information as required to facilitate ease of information access necessary to drive Function delivery 
• Source departmental consumables in accordance with established procedures and facilitates acquisition of items and services as delegated through liaison with appropriate supply chain and related services 
• Maintain general inventory of required departmental stationery, consumables and supplies as required 
• Liaise with Corporate Finance support teams to ensure timely delivery and distribution of Function management accounting, cost reports and related cost management material for periodic scheduled Function reviews
• Reconcile and manage team travel and expense claim submissions according to determined payroll cycles attending to queries as appropriate
• Assist with co-ordinating scheduled events and functions and ad hoc events as determined from time to time 

1. Fraser Alexander Bulk Mech – (Samancor Meyerton Metalloys Site)

Site Clerk (September 2012- April 2013)

OPERATIONAL DUTIES

• Maintaining & Updating Costs, Managing & Updating Reports ,Managing & Following Up Invoices
• Loading, requisitions, GRV delivery notes and obtain invoices from suppliers
• Keep record of SMR’s and Kilometer readings on all equipment and vehicles
• Capturing SMR’s & Kilo readings weekly and month end on the Green Screen.
• Capturing daily activities on costing sheet
• Daily SMR’s, Kilometer readings of internal and external plant
• Revenue volumes and Dayworks
• Oil and fuel usage (keep record of stock movement, and issues per machine)
• Requisitions and monthly expenses.
• Acquiring plant Requisitions and managing expenses as well
• Match costing with general ledger and ensure all costs are captured onto ledger
• Keep record of revenue documents for invoice purposes
• Assist in queries where necessary
• Managing CPI’s & Targets
• Clients & Creditors, Managing Orders, 
• Planned Maintenance, Oversee contract financials, Revenue, Costing and Budget preparation 
• Management and update of contract reporting ,Management of invoicing and follow-ups (Client and Creditors) 
• Capturing and Reconciling of employees’ hours worked , Capturing of Plant Hours
• Goods Receiving , Inventory control, capturing of Purchase Requisitions, Reconciling and approving of Purchase Order variances 
• General office administration, record keeping, scheduling of maintenance services
• Ensure that all cheques are endorsed by authorized signatories 
• Monitor and order office supplies 
• Prepare purchase orders for signature by authorized signatories 
• Prepare travel and accommodation bookings and travel advances for staff 
• Review and verify travel claims 
• Maintain a filing system for all financial documents 
• Ensure the confidentiality and security of all financial and employee files 
• Providing assistance to Accounts Payable, including processing creditor payments, matching invoices to purchase orders, verifying goods received (quantity and price), investigating discrepancies, and data input.
• Providing assistance to Accounts Receivable
• Providing administrative support to the Finance functions and data analysis using Excel.

PAYROLL DUTIES

• Checking and Maintaining worked hours as well as overtime worked by employees
• Managing Wages & Time and Attendance of +- 90 employees
• Managing Salaried staffs overtime, kilometre claims, general administration
• Calculating and Processing Incentive bonuses (Production Bonuses)
• Calculating overtime
• Resolving employee queries regarding timesheets, pay slips, garnishee orders
• End to end payroll processing.
• Understanding and following payroll procedures and payroll related forms.
• Maintaining and updating employee records on the payroll system.
• Complying with relevant legislation and regulations
• Dealing with payroll queries from employees.
• Calculating accurate wages, including any bonuses or overtime.
• Issue relevant tax forms.
• Handle and respond to discrepancies and queries relating to payroll.
• Provide assistance to Human Resources on Site since there is not HR Officer
• Other ad hoc duties, such as filing and photocopying,

1. Black Wattle Colliery Pty Ltd – Mining Sector

Accounting/ Financial Clerk (July 2008 to 07 September 2012)

Reason for Leaving: Growth and Greater Challenges

Duties: 

• Receive and verify invoices and requisitions for goods and services 
• Verify that transactions comply with financial policies and procedures 
• Prepare, verify, and process invoices and coding payment documents 
• Prepare batches of invoices for data entry 
• Data enter invoices for payment 
• Process backup reports after data entry 
• Manage the weekly cheque run , Record all cheques, Prepare vendor cheques for mailing 
• List all vendor cheques in the log book, Prepare manual cheques as and when required 
• Maintain listing of accounts receivable and payable,  Maintain the general ledger 
• Maintain updated vendor files and file numbers, Maintain updated Revenue Source files and file numbers, Maintain all Foster Parent Reimbursement forms and files 
• Print and distribute monthly financial reports 

Creditors Clerk 

• Invoice Debtors, Sorting and Matching Invoices with orders
• Coding and Capture Invoices on system, Remittance Submissions
• Following up on outstanding invoices, Handling Queries, Matching payments with invoices
• Keep Summaries Customers, Trains- Invoice, keep Tons, Reconciliations, Invoice Debtors
• Issue Credit Notes, All Office Duties                                                                  

Debtors Clerk 

• Creditor Invoices, Processing Invoices for Payment, Keep Summaries of Purchases Made
• Compile Reports for HOD’s ,Compile Monthly Budgets into Accpac
• Process and Verify supplier invoices Invoice Customers for coal sales
• Liaising with Management & Clients daily Capture Purchase Requisitions
• Capture Budget on Excel Database Handling and Capturing Petty Cash 
• General Office Duties Relief Receptionist, Loading Transactions on system
• Capturing Cashbook Payments, Capturing Cashbook Receipts, Handling Petty Cash Preparing Bank Reconciliations

1. Black Wattle Colliery Pty Ltd – Mining

Time Officer/ Payroll Clerk (January 2009 to August 2010)

Duties:                                                                    

• Paying/Booking employees, Hours daily, Processing Time Tickets, Keeping Records of Annual & Sick Leave.
• Paying Mid-Month Production Bonuses, Follow up On Garnishees Maintenance Orders Computer literacy, organising administration ,Assistant to Accountant and Payroll Administrator
• Reconciliations, Filing Bank Statements, EFT Payments, Relief Receptionist, Following up Outstanding Invoices
• Establish and maintain confidential casual employee files, in conjunction with HR department personnel; 
• Verify pay amounts, hours of work, deductions, etc. 
• Verify coding and obtain signatures, 
• Batch paysheets for data entry 
• Data enter of payroll information 
• Log in and distribute pay cheques 
• Prepare and remit source deductions and payroll tax 
• Prepare and remit WSIB remittances 
• Prepare Records of Employment (ROE) 

1. Capitec Bank Ltd – Banking

Sales Consultant (November 2007-July 2008)

Reason for Leaving: Need for a Challenging Job   

Duties:

• Provide Clerical Support, Handling Finances, Data capturing (client info), Controlling Calls Capturing & Maintaining Database

1. Botha & Van Dyk Attorneys

Filing Clerk/ Road Accident Fund Consultant (May 2006 to October 2007)

Reason for Leaving: Growth and Pursuing Greater Challenges

SKILLS AND COMPETENCIES

• Work well under pressure, Good Writing Skills, Attentive to details,
• Flexible and adaptable
• Strong sense of ownership and accountability
• Good Leadership Skills
• Excellent Communication Skills
• Excellent numeracy and literacy skills.
• Good timekeeping and an ability to meet strict deadlines.
• Ability to remain calm under pressure.
• Flexibility during busy periods that may require longer working hours.
• A keen eye for detail and accuracy.
• Ability to use own initiative.
• Ability to work well within a team.

COMPUTER PROGRAMMES

• Microsoft Word
• Microsoft Excel
• Microsoft Power Point
• Microsoft Outlook Office
• Microsoft Projects
• ACCPAC Accounting System
• M3 (Movex) Accounting System
• Time-Line Payroll System
• (PRP) People Resource Planning
• CRM  (Client Relations Management)
• Pastel Accounting
• HSEC Online

Institution:   TR Safety Consultants 

Course:          Chamber of Mines Safety Officers Certificate 1& 2

Year:              2020

Institution:   NEBOSH 

Course:          International Diploma Occupational Health and Safety

Year:              2019 Currently In Progress

                        Unit A Passed, Writing Exams in July & October 2021

Institution:   IRCA Global 

Course:          Incident Cause Analysis (ICAM) Lead Investigator Course

Year:              August 2019

Institution:   ISOQAR 

Course:          Internal Lead Auditor (ISO9001:2005, ISO 14001:2005, ISO 45001:2008)

Year:              March 2019

Institution:   Colliery Training College

Course:          Basic Coal Preparation

Year:              2017   

Institution:   University of Johannesburg (2014) 

Diploma:       Diploma in Business Management: Project Management

Subjects:       Business Communication, Environment of Business, Strategic Management

                        Human Resources Management, Accounting Aspects, Project Management,

                        Project Identification & Scoping, Project Control, Project Procurement, 

                        Communication & Risk Management.

Institution:   Institute of Certified Bookkeepers (ICB) 2011

Course:          Accounting Certification Programme

Subjects:       Bookkeeping to Trial Balance, Business Literacy, Pastel Accounting, Payroll

Institution:   Fred Norman Secondary School (2005)

Certificate:    Senior Matric Certificate

Subjects:       English First Language HG, Afrikaans Second Language HG, Mathematics HG, 

                        Physical Science HG, Geography HG, Biology HG