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Mphoentle Musa

Mphoentle Musa

HR Manager making a difference
Kimberley, Frances Baard District Municipality

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About Mphoentle Musa:

. I have extensive experience at provincial level management and Human Resource Management (extensive generalist experience) which is required in this post. I oversee the daily activities of a large human resources department and take on a number of other duties including hiring developing employee manuals and handling disciplinary procedures.

I am currently employed by the Department of Labour, as a Manager Human Resource Management and responsible for HRM in the province, mainly focusing on the following disciplines: Training and Development, Provisioning and Maintenance (Including Recruitment and Selection and Service Benefits) and Employee Relations and Employee Health and Wellness of all employees. I worked for the South African Social Security Agency as a Practitioner, Assistant Manager and Acting Manager Training and Development and have extensive experience in the unit (e.g. Training, Performance Management & Development and Employee Health & wellness, Managing Bursaries, Developing Annual Plan, In-house Training, Managing the Unit etc, more information is outlined in my CV attached).

I have extensive experience in Corporate Services, 3 years acting assistant manager in admiration and support services and have extensive supervisory experience, involved in implementation, advising on strategic and leadership management, policy analysis, people empowerment and management and managing and coordinating programmes and project management I am a change agent in the region of 1400 employees. Our unit is responsible for Administrative Management, Project Administration of Human Resource Management and registry.

I have a Masters in Business Administration (MBA), BCom Degree in Human Resource Management Cum Laude, Post Graduate Diploma in Management Practice and Innovative Leadership and a valid driver’s licence.

I have knowledge of the functioning PERSAL, Oracle, proficient in MS Office, PowerPoint, and Excel, have great presentation skills, I can write, amend, monitor and evaluate implementation of policies in the organization. I have great communication (verbal and written), interpersonal, analytical and problem solving skills. In addition to the above, I worked as a practitioner in Provisioning and Maintenance and dealt with service benefits, recruitment and selection of executives and junior levels and gained eextensive experience in human resource management environment. I have knowledge of the relevant prescripts and legal frameworks in the Public Service and I am willing to relocate. I have Project management, report writing, presentation. Leading, Planning and Organizing skills.

My current responsibilities includes, but not limited to the following functions:

• Manage implementation of WSP
• Train and develop employees
• Compile and send reports to SETA
• Manage EE targets
• Manage transformation as a change agent in the province
• Manage and monitor stakeholder service level agreement,
• Recruitment and Selection Process
• Policy Coordination & Financial Management
• Conduct Performance audit quarterly and manage risk in advance
• Conduct Impact analysis of training and change programs
• Manage disability database, TB & HIV database and creating awareness in the region
• Assist with the management of the Unit: HCM (including budget planning).
• Render admin support services to internal and external stakeholders
• People management & Empowerment.
• Management and administration of the establishment & Human Capital Records Planning 
• Maintain office systems
• Conduct research and draft, monitor implementation operational plan and collate quarterly and annual reports for corporate services department
• Draft Submissions and presentations
• Manage and implement strategic and operational objectives in HCM 
• Financial management for HCM allocated budget
• Process, manage and securely archive all documentation and information including contracts
• Organise meetings (catering, venue, meeting packages) and take minutes inc action plan
• Provide quality service essential to high performance environment
• Implementation of strategic business and operational plans for Unit: Human Capital Management.
• Management of Poverty Alleviation projects. 
• Conduct benchmarking to remain abreast with best practice.
• Organisational development projects administration
• Assisting with management of Employee Assistance Programme, (Counselling, Referral and conduct workshops & OHS). 
• Monitor & report on utilization of assets
• Evaluate and monitor employee performance and appraisal quarterly, semesterley and yearly.
• Ensure alignment between business plans and training interventions.
• Monitor implementation of policies for Human Capital Management
• Draft and compile business plans for all unit and ensure effective prioritization, ensure that they are aligned to strategic objectives and give advice/guidance to senior managers of all units with regards to wellness programmes in the region
• Management of Employee Wellness service providers and ensure labour peace together with labour relations unit
• Manage the implementation and rolling out of HIV/AIDS, T.B awareness and HTC.
• Performance management and management of people development initiatives (PMDS),
• Strategy and operational planning (inc. business plans, strategic inputs, draft &  review operational plan)
• Policy review and implementation 
• Manage the implementation of Human Capital Development and Transformation policies, procedures, Acts & relevant prescripts,
• Compile deadlines diary for all units
• Correspond on behalf of manager etc

While working in the Public Service, I have acquired and developed the following skills and competencies:
• Good working knowledge of the legislation governing the HR environment, 
• Knowledge of risk management 
• Ability to long hours
• Fully computer literate with Microsoft Office Suite, including Internet & GroupWise,
• Good communication, interpersonal, presentation, communication and liaison skills, 
• Good coordination, planning, organising, analytical, problem-solving and business ethic skills, 
• Outstanding strategic capacity and leadership skills
• Polished monitoring and evaluation 
• Good project management skills, coaching & mentoring, Monitoring and evaluation skill
• Good research skills and good analytical ability,
• Excellent planning, project management, negotiation, client orientation and customer focus skills,
• Financial management skills, research skills, business and process facilitation skills
• Ability to manage confidential information and, 
• Counselling and listening skills
• Ability to work under pressure and ensure high level of accuracy.

I am extremely organized with the ability to prioritize as needed and think on my feet. My communication and interpersonal skills are exemplary allowing me to interact on a personal level with employees of all backgrounds and in various scenarios. I possess in-depth knowledge of employee law and am familiar with every aspect of the HR Executive role. I have been praised for my professionalism and grace under fire. I know I can bring this same level of superior service to the HR team.

I am confident you’ll find me to be an outstanding candidate for your HR Executive position. Please do not hesitate to contact me by email or telephone with any questions or to set up an interview. I thank you for your time and am eager to hear from you

I have attached a comprehensive copy of my CV, Certificate of my BCom HRM & Post Graduate Diploma In Management Practice, Registration with HR Professionals Body, and Training Certificates for your attention. Letter of MBA completion is also attached, as I await graduation ceremony.

 

Experience

Manage the Human Resource Support Services and the implementation of all the Human Resource policies, procedures and relevant prescripts in the province:

 Responsible for management of HR both at operation, strategic and provincial level for all Northern Cape Offices
 Provide advice and direction for the province in all Human resource practices and administration
  Develop, review and manage the implementation of human resource policies and procedures to meet internal and external requirements
 Draft and implement organizational strategic objective
 Plan, Lead, Monitor and Control execution of HRM business plan
 Monitor and evaluate the implementation of policies and and strategic objectives of the department.
 Establish and implement HR objectives
 Provide professional advice to management in human resources related matters
 Provide strategic HR guidance and leadership
 Strategic Stakeholder management
 Project manage all HRM key objectives deliverables.
 Analyse and integrate variety work scenarios and data 
 Diversity Management
 Manage Supply Chain processes and form part of adjudication committee 
 Ensure compliance to all legislations and regulations
 Risk Management
 Member of provincial executive management committee
 Strategically plan for the business unit and the province in rolling our HR deliverables
 Assist with policy analysis and review as a member of change management committee at national level
 Evaluate practices impacting on Public Service Leadership and Human Resource Management
 Conduct research in the province before policies are finalised and implemented.
 Develop and implement the Human Resource and Employment Equity plans in the province
 Ensure effective implementation of engagement structures in the province and serve as member in EE Forums and manage EE implementation
 Be a change agent and ensure change initiatives are correctly implemented
 Co-ordinate in conjunction with the national EHWP sub-directorate as well as the LEECF activities of the EHWP in the province
 Manage Budget
 Manage and control procedures and processes relating to the management of Employee Relations


Manage the effective implementation of recruitment and selection policy:

  Provide technical support and management to various programmes and ensure that secretariat services are provided during the recruitment and selection process.
 Provide advice on matters affecting recruitment and selection processes in the department
 Perform all the phases of incorporating the new recruits into the relevant systems of the department, which administers the recruitment and selection policy.
 Monitor and ensure that performance assessments are finalized on target period.


Manage the administration of service benefits and leave of staff in the province:

 Render the processes and procedures of human resource administration effectively and efficiently
 Monitor the leave system in the province to ensure effective utilization of leaver
 Administer recognition of long service awards in the department.
 Draft and implement SOPs in the province for R&S and service benefits

Manage the coordination of Human Resource Development interventions and the implementation of Organizational Development Strategy in the Province:

 Implement and monitor HRD strategy plan
 Direct needs assessment for training and staff development
 Manage learning and professional development of core workforce
 Manage, coordinate and implement the coordination of Workplace Skills Plan (WSP), Quarterly Monitoring Reports (QMR) and Annual Training Report (ATR) in the province and labour centre and load all training initiatives on Employee Management System (persal)
 Manage the drafting and implementation of the WSP
 Conduct regular skills audits to implement strategies to develop and attract scarce skills
 Conduct job analysis and learning development reviews
 Manage HRD policy implementation and monitoring
 Conduct a 360 degrees training impact analysis
 Ensure all training conducted are within the budget, are for staff development and are accredited for with SAQA
 Member of National Training Committee to ensure Implementation of Training |Strategy and Drafting and Implementation of the Training SOP
 Monitor implementation of AET for casual workers and Recognition of improved qualifications
 Plan and prepare and submit grant application every year timeaously
 Compile and submit annual training plan to SETA 
 Monitor the co-ordination of training and orientation programme in the province
 Conduct on-the-job training to prepare employees for promotions
 Produce training material for in-house training for all staff
 Manage & Monitor the implementation of Bursary Policy
 Lead the development of innovative OD and learning and development project
 Monitor the implementation of the Departmental Human Resource Development Strategy in the province
 Design and develop HR Training Programs for employees
 Do stakeholder analysis and mapping for the province, research and benchmark with other departments
 Provide inputs in strategy development and execution, planning and facilitation of employee relations efforts
 Provide direction and leadership in the development and implementation of change
 Conduct organizational needs analysis and manage riks
 Member of National & Provincial Skills Development and Training committee
 Identify and incorporate best practices and lessons into program plans.
 Supervise staff

Manage and facilitate the coordination of the implementation of Performance Management Policy:

 Co-ordinate and implement specific interventions associated with appraising and managing performance levels in the province
 Co-ordinate the signing of individual performance agreements for all provincial and labour centre employees.

Manage and facilitate Employment Relations in the province:

 Ensure awareness of ER prescripts
 Management of grievances
 Management of misconduct cases
 Help province prevent and fight corruption

Manage all the resources in the directorate: Employee Health and Wellness


 Manage Employee Health and Wellness services in the province
 Manage Women’s Forum in the province
 Serve as a liaison between Employee Health and Wellness Programme and employees to promote and communicate health and wellness & benefit programs 
 Market EHWP programmes to employees in your province and labour center
 Manage and coordinate the implementation of EHWP programmes in your province and labour centers in line with  the EHWP workplan and calendar of events.
 Prepare and submit reports on activities and events implemented.
 Promote health and wellness topics and encourage participation in health and wellness 
programs and health screenings 
 Draft and distribute Information, Education and Communication information on Health and Wellness related topics.  
 Manage and implement HIV/AIDS, STI, Mental Health prevention, awareness, support and support programmes.
 Manager Gender equity and mainstreaming in the province and serve at National forum
 Distribute condoms and ensure that employees are made aware through awareness campaigns on the appropriate use.
 Arrange onsite health screenings with service providers such as GEMS.
 Manage and coordinate the implementation of wellness activities, including scheduling, promoting and evaluating the program such as:  sports, recreation and physical activities programmes
 Manage and arrange and commemorate national calendar days which supports team building and cohesion amongst staff members (Cultural Day; Casual Day; etc).


Manage human resources in the directorate:

 Draft and implement the HRM Workplan for the year for Human Resource Management Unit, Employee Relations, Training & Development and Employee Health and Wellness Programme for all subordinates
 Conduct, compile and monitor annual strategic plans
 Manage the development of staff in terms of the PDP”s, performance agreement, performance assessment and advice on career path
 Ensure that all directorates are equipped with resources to deliver on HRM deliverables
 Monitor staff regarding human resources issues such as leave, recruitment and selection, leave and grievances and discipline,
 Compile work plans for the section including the consolidation of operational plans into Sub-Directorate’s overall work plan
 Manage Plan Control, monitor the provincial budget monitor expenditure patterns as per t
 

Education

I have completed Masters in Business Administration, PgDip Management  an Bcom HRM 

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