Mongameli Kauleza

Dedicated and results-driven Financial and Administrative Professional with a National Diploma in Financial Management and over 7 years of diverse experience in public sector, corporate financial environment, and educational sectors. Demonstrates strong organizational, problem-solving, and communication skills. Strong background in accounting clerical functions including invoice processing, reconciliations, journal capturing, and financial reporting. Committed to maintaining high standards and contributing to organizational efficiency, compliance to PFMA and treasury Regulations and service delivery. Proficient in BAS, PERSAL, SYSPRO, SAGE 300, and MS Excel.

Service Administrator - Helpdesk

SFI Group (Pty) Ltd, Jan 2024 – Dec 2025

Responsibilities

• Coordinate and allocate technical teams to ensure timely response to maintenance and service requests; prioritize urgent calls and escalate as required.
• Oversee daily job cards and update WIP; ensure job completion aligns with billing schedules and SLA targets.
• Prepare and issue purchase orders, quotations, and invoices; reconcile billing errors and follow up on outstanding invoices.
• Manage client communication — provide weekly updates, handle escalations, and resolve billing or service disputes.
• Maintain accurate records in company systems and upload quotes/documents to Woolworths Work & Redefine Portal for audit trail.
• Liaise with suppliers for parts procurement, track deliveries, and expedite critical orders to minimize downtime.
• Collaborate with operations and supervisors to balance workloads and improve field team productivity.
• Implement process improvements for job allocation and documentation, reducing job rework and admin time.
• Train new admin staff on job-flow processes, billing procedures, and system use to ensure consistency.

Data Capturer – Finance (Contract position)

Amaro Foods, May 2023 – Dec 2023

Responsibilities                                                                                                                                                                                                     

• Captured and validated high volumes of invoices, GRNs, and financial records into SYSPRO and internal databases with >99% accuracy.
• Reconciled supplier statements and assisted with clearing outstanding invoice discrepancies for payment processing.
• Supported month-end processes by ensuring job card closures and updating Power BI dashboards for management visibility.
• Maintained electronic filing systems and prepared audit-ready documentation for finance reviews.
• Generated operational reports and KPIs to track capturing progress and data quality for Finance Manager.
• Worked cross-functionally with procurement and production to resolve documentation gaps.
•  Improved data capture workflow by suggesting standardized naming and indexing—reduced retrieval time for records.

Administration Clerk (Contract position)

Department of Education – Nkwezana F.S.S, Oct 2020 – Oct 2021

Responsibilities

• Captured learner data accurately on SA-SAMS/CEMIS and maintained student records confidentiality.
• Assisted the Finance Committee and SGB with budget preparation, monitoring, and monthly reporting.
• Managed procurement of goods and services, obtained quotations, and tracked delivery against purchase orders.
• Maintained HR records including leave management and payroll documentation; supported payroll submissions.
• Responsible for printing, faxing, and binding official documents to maintain efficient administrative workflow and professional presentation
• Coordinated meetings, drafted minutes, and communicated decisions to relevant stakeholders.
• Responded to parent and staff enquiries, escalated issues, and ensured timely resolution.

Accounting Clerk (Internship)

Eastern Cape Dept. of Education – Financial Analysis & Reporting, Mar 2019 – Sep 2020

Responsibilities                                                                                                                                                                                                     

• Assisted with preparation of Annual and Interim Financial Statements in compliance with PFMA and Treasury regulations.
• Captured journals and financial transactions on BAS; performed monthly reconciliations and variance analysis.
• Compile and submit Annual Financial Statements to the Auditor-General and Provincial Treasury on a quarterly basis.
• Reviewed accruals, commitments, and contingent liabilities to ensure correct disclosure.
• Contributed to action plans addressing audit findings and tracked resolution progress.
• Prepared lead sheets and consolidated financial information from multiple directorates for reporting.

Finance Clerk (Internship)

South African Police Services – Financial Services, Feb 2018 – Feb 2019

Responsibilities                                                                                                                                                                                                     

• Administered payments from standing advances and processed travel/claims in accordance with policy.
• Processed overtime, night-shift and public holiday claims and ensured accurate entries on system.
• Managed cash takings, issued receipts, and reconciled daily income with cashier services.
• Monitored telephone accounts and processed private call deductions, maintaining correct billing records.
• Prepared budget control reports for stations and assisted in financial monitoring and cost control.
• Supported internal reviews and provided documentation for audit and compliance checks.

Accounting Clerk (Inservice Training)Eastern Cape Dept. of Education – Bookkeeping & Suspense, Apr 2017 – Dec 2017

Responsibilities

• Cleared suspense accounts (Salary Reversal, Medical Aid, UIF, Garnishee Orders) using BAS and reconciliations.
• Captured and prepared journals, supported month-end suspension reconciliations, and produced suspense reports.
• Managed debt take-on, refund processing, and communicated with debtors to recover outstanding amounts.
•  Generated supporting documentation for auditors and assisted with audit queries.

Administration Clerk (Inservice Training)

Eastern Cape Dept. of Education – Internal Control Unit, Mar 2016 – Mar 2017

Responsibilities

•  Ensured compliance with departmental policies, financial regulations, procurement procedures, and internal control frameworks to prevent irregular, fruitless, and wasteful expenditure.
• Conducted pre-audit and post-audit verification of payment vouchers, salary-related documents, and examination payments (including examiners and moderators).
• Reviewed and verified documents for accuracy, completeness, correctness, and authorised signatories prior to and after payment processing.
• Audited BAS, LOGIS, PERSAL, and other financial and personnel documents to ensure alignment with delegated authorities and internal audit prescripts.
• Received, recorded, and safeguarded financial documents from Demand Management, Payment Sections, and Ordering Directorates, ensuring proper handover and document control.
• Captured and maintained registers of documents received and processed, submitting verified records to supervisors and relevant directorates.
• Issued internal control certificates and resolved rejected or non-compliant documents within agreed turnaround times.
• Assisted in preventing audit queries by enforcing adherence to internal controls, financial legislation, and audit requirements.
• Compiled monthly reports and reported audit findings to the Assistant Director (Post Audit Unit).
• Ensured proper submission and archiving of verified documents in line with record-keeping and audit standards.

EDUCATION

National Diploma Financial Management

Lovedale TVET College, 2017

Senior Certificate Grade 12

Solomon K Mahlangu, 2012

OTHER CERTIFICATE/SHORT COURSE

Breaking Barriers to Entry into the Public Service – National School of Government (2019)

Basic Accounting System Training – EC Department of Education (2017