minenhle mngomezulu

I am a hard-working and determined professional seeking an opportunity to succeed in a dynamic company such as yours. I currently work in the Department of Public Works as an Admin intern in the Director’s office (Projects and Construction Management) looking to apply for an administration assistant.  I am confident that my knowledge, ability and experience will allow me to deliver successful results for any company in a range of administrative positions. I believe my background and skills closely match your job requirements and I am confident I can make a positive contribution to the department. 

Employer                     : Department Of Public Works and Infrastructure

Region                         : Durban Regional Office

Position                       : Intern

Directorate                 : Construction and Projects Management

Duration                      : 03/05/2022 – To Date

Duties

Manage updating of WCS

• Monitor and administer construction projects claims and payments. 
• Collect/ receive invoices from registry services. 
• Capture invoice on Re-a-Patala system. 
• Forward the invoice to the relevant stakeholders. 
• Identify discrepancies related to payment certificates.
• Update payments on WCS.

General Administration- Rendering support to Project Managers

• Keep the Project Manager(s) abreast with the budget adjustments as required. 
• Attend, respond and redirect enquiries related to the project invoices and payments. 
• Provide projects administrative support services to the Chief/Construction Project Managers.
• Administer office correspondence, documents and reports. 
• Monitor, update and maintain the WCS and Re-a-Patala database. 
• Disseminate status reports on the development of the project. 
• Handle queries from consultants and contractors. 
• Liaise with stakeholders relevant to the office.

General Administration- Front Office Assistance 

• Diary Management
• Answering and screening telephone calls and taking messages
• Receiving visitors
• Answer queries and complaints from internal and external visitors
• Photocopying and scanning of documentation
• Updating databases / data capturing
• Typing correspondence and documentation
• Make relevant documents available for scheduled meetings
• Develop and maintain a document management/filing system
• Archive documents
• Monitoring and updating the asset register
• Maintain office equipment

Diary Management 

• Manage and maintain the Director’s diary in terms of scheduling appointments, time management and keeping it up to date
• Set up meetings and venues via the electronic diary and keeping manual record thereof

Telephone Coverage 

• Managing all incoming calls to the Director
• Screening all calls 
• Taking messages 
• Responding to voicemail messages
• Plan, co-ordinate and schedule executive and other meetings and functions 
• Arrange teleconferences/ virtual meetings when necessary

Name of Institution     : Mangosuthu University of Technology

Qualification               : Diploma in Office Management and Technology

Year Completed          : 2021

Modules

Year 1                          : Information Administration I 

  Business Administration I

  Legal Practice I

  Human Resource Management I 

  Communication I

Year 2                          : Information Administration II

                                          Business Administration II 

                                          Legal Practice II 

                                          Human Resource Management II

                                          Communication II

Year 3                          : Information Administration III and Business Administration III.