Jonatan Muchenessi Dzumbira

june 2018 – present

Machangulo SA - Bookkeeping and Administration Coordinator, machangulo, sa.

Accounting and Finance.

• Client management.
  • Confirm levies and other services and issue Proforma invoices on internal accounting software.
  • Every trimester request sites payroll advances and issue Proforma.
  • Reconcile Payroll advance payments at the end of every trimester and issue proforma invoices or credit note for the variances.
  • Inform accountants to issue official invoice to equate the internal accounting system.
  • Control open client accounts and request payments and reconcile bank accounts every fortnight.
  • Book client’s payments on internal accounting system and inform accountant to replicate the payments allocation.
• Petty cash.
  • Confirm official documents to support accounting and archive copies.
  • Register petty cash movements.
  • Close period by preparing maps and documents to be sent to accountant.
  • Confirm balances and sign Petty cash sheets.
• Taxes/Licenses.
  • Assure payment of monthly taxes - IRPS and INSS.
  • Assure 100% collection of Predial tax from HO.
  • Assure payment of Land / concession annual tax
  • Confirm licenses expiration date and renew accordingly.
• Audits / Government Inspections.
  • Support accountant + Follow up activities between Accountant and auditor.
  • Assure balances confirmation as requested by Auditor.

Coordination of Guests movements.

• Main contact with visitors & residence owners.
  • Request/collect information on guest and renting.
  • Issue invitation letter for foreigners.
  • Request landing authorization – airstrip.
  • Prepare rental fees Proforma invoice and solicit official invoices from accountant.
  • Charter coordination for guests.
  • Procurement of food and beverages on behalf of the homeowners for the guests.

april 2013 – march 2016

warehouse operator and sales coordinator, 

Executive logistics

• Managed Consignment Stocks (Conducted stock takes with the suppliers, reconciled, and processed payments).
• Sales and distribution sales - invoicing to delivery agreements.
• Was a point of contact between customers and suppliers.
• Coordinated customs clearance with customs agencies.
• Tracked stock levels and ensured replenishment when minimum levels are reached.

November 2012-March 2013 

Senior Stock controller, 

International Facilities Services (IFS).

• Gathered requisitions everyday with the user departments for project specific stock requirements and review fulfillment every Monday of the week.
• Monitored stock minimal order levels upon every issuance to avoid stock outs.
• Placed orders with procurement department to replenish merchandise as needed or upon reaching minimum levels.
• Built local supply database to ease scheduling, delays and tracking of supplies.
• Tracked shipments and address any delays with the procurement department.
• Checked supplies against invoice to ensure complete supply, against purchase order quantities and specifications to ensure right quantities and quality was supplied.
• Reported and followed up on anomalies with the procurement department – supply shortages, expired goods, and excess supplies.
• Registered goods received and returned on the accounting software.
• Oversaw storage of products and ensured shrinkage control to below minimum stipulated levels.
• Coordinated regular inventory counts usually once every week to ensure no compromise of gross profit due to unnecessary shrinkage.
• Kept 100% inventory records (receipts, issues, breakages instore and on receiving, expired products in store and on receiving)

May 2007 – october 2012

Purchasing and Logistics coordinator, 

Vilangulos madeira

• Worked with internal stakeholders to collect procurement needs, product/service specifications and establish delivery times.
• Identified of sources of supply (local and international).
• Prepared quotations and sent to the requesting entities for their approval.
• Developed supplier base - local and across borders.
• Executed agreement with suppliers on the need to respect the agreed commitment and observance of company ethics.
• Negotiated initial deadlines and subsequent adjustments with suppliers to suit prevailing economic conditions.
• Participated in the final decision-making in the purchasing process.
• Performed checks in the tripartite reconciliation of deliveries (actual delivery under the use of Invoices and order).
• Carried out quality controls and report anomalies and corrective actions with suppliers.
• Coordinated deliveries.
• Prepared routine work reports to the General Manager.

March 1995 – November 2006

Order assembler, packer, receiver and retail operations

interfresh Pvt Lda

Order Assembling.

• Picked out ordered items from storage shelves according to the picking slips.
• Shrink-wrapped items before placing them in boxes.
• Operated handling equipment according to industrial safety regulations.
• Loaded delivery vehicles.
• Updated stock inventory after every stock withdrawal
• Managed stock control, including item replenishment, storage, and periodic counts.

Receiving

• Received incoming shipments as per order and invoice.
• Verified that quantities on Purchase Order matched invoice and physical stock delivered.
• Completed receiving document(s) as each shipment is received.
• Notified QC Supervisor & Buyer of any quality or quantity issues/comments related to shipment
• Placed shipment in designated cooler or warehouse location
• Rotate and organize inventory per company procedures
• Cleaned product space before stocking new item

Retailing

• Executed product displays, rotation, culling, sanitation, and ordering.
• Executed instore demos and sampling.
• Maintained and built professional, team relationships with co-workers and customers.