Deborah Ann Van Coppenhagen

PAYROLL MANAGER 

TRANSNET PORT TERMINALS | MAY 2006 – FEB 2019 

• Responsible for the accurate and timeous payment of salaries for a staff complement of approximately 10 000 employees.
• I was an A Signatory on the Transnet Port Terminals Bank Account – Releasing all payroll-related payments as well as the payments due to Creditors (reviewed recons for creditors and approved for payment).
• Manage and lead the payroll team on a daily basis to ensure the delivery of an effective and accurate payroll service.
• Develop the payroll team to improve their knowledge of basic payroll principles, legislation and Company policies, and procedures.
• Payroll reconciliations and journals as required.
• Develop, implement and manage administrative and payroll processes and policies in order to ensure the most efficient procedures and ensure all staff adhere to protocol and required standards.

• Prepare the leave pay provision and relevant monthly accruals.
• Provide support to the Finance department in relation to payroll costing, budgeting, forecasting, and reporting.  
• Identify and implement improvements in processes, controls and procedures. 
• Prepare Human Capital budget.  
• Manage the internal and external audits and attend briefing and closeout meetings with auditors. 
• Ensure continuous process improvement through root-cause analysis. 
• Identify payroll-related risks to the business, document and formalize mitigations for the identified risks. 
• Implement corrective actions related to audit findings to minimize losses associated with non-compliance, internal controls, frameworks, and legislative requirements. 

• Ensure compliance with statutory requirements, specifically as it relates to payroll, tax, retirement funding, LRA, BCEA.
• Ensure payroll compliance with wage agreements and legislation to relevant to HR/payroll policies.
• Ensure the successful and timeous rollout of payroll projects.
• Partner with the HR Admin Department to ensure alignment between the payroll Finance and the HR Departments.  
• Prepare monthly, quarterly and year-end management reports. 
• Ensure employee queries are swiftly resolved.     
• Knowledge of general finance policies.
• Performance management of reporting staff in the Salary Division.
• Third party payments.
• Facilitate 3rd party query resolution and account handling

SAP

• Ongoing optimization of SAP payroll and HR modules to keep abreast with legislation changes.
• Provide support to users and Train users.
• Test changes in QA and in production to ensure that change requests meet the requirements.
• Ensure Sap HCM is updated with the latest patch level.
• Liaise with SAP HCM and FI consultants and IT.
• Train all HR administrators on new developments and changes to the SAP system.
• Audit HR users and SAP data integrity.

TAX

• Ensure compliance through the payroll and HR systems.
• Manage the annual and bi-annual PAYE reconciliations process for SARS and review the IRP 5 certificates to be issued.
• Manage tax directive applications.
• Manage AA88 SARS deductions.
• Prepare and submit monthly EMP 201, annual EMP 501 
• Reconcile IRP 5’s for both bi-annual and annual submissions to SARS. 
• Provide tax-efficient remuneration structures in accordance with SARS regulations.

OTHER

• Submit the annual employee earning’s to the Workmen’s Compensation Fund – (COIDA) for assessment.

EMPLOYEE BENEFITS

• Manage all benefit claims and withdrawals.
• Administer all Company benefit plans.
• Ensure approved benefits are implemented correctly and timeously.
• Pension, Provident and Group Life rules.

• Matric
• Diploma  - Bookkeeping
• Certificate - HR Management