Procurement Officer: Scm Lending X2 - Midrand, South Africa - DBSA

DBSA
DBSA
Verified Company
Midrand, South Africa

2 weeks ago

Thabo Mthembu

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Thabo Mthembu

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Description

Key Responsibilities:

Planning and Standards

  • Circulation and awareness building on procurement policy, procedures, process, templates, delegations and performance metrics etc.
  • Ensure business units understand and are trained in managing and/or participating in the procurement process, including quotations and tenders.
  • Engage Business Managers to understand the pipeline of work and support requirement from SCM.
  • Plan the work schedule and timelines to meet Sourcing and Business demands
  • Engage Business units to understand and plan for noncontracted spend through RFQ / RFP process.
  • Accurate analysis on procurement transactions (spend information) for trends. Assessment on off contract spend, spend without quotations, noncompliance to policy (deviations), single source, processing errors etc. for the purpose to inform planning, risk management, gap closure and reporting
  • Support the SCM Unit on making a positive contribution towards delivering on the financial strategy and operational plan of the Division
Value Management

  • Support the Financial Division and SCM Unit on delivering on the key business imperatives pertaining to cost containment; innovation,productivity and business relevance
  • Work with the appropriate Business Unit Managers to understand their operational plans, sourcing requirements, budgets, service standards and targets (cost, transformation etc.)
  • Development and maintenance of the demand pipeline and sourcing plan for business
  • Conduct relevant research and maintain business intelligence to support effective solutions, advice and decision making to business
  • Lead and guide decisions on consolidation, rationalisation and relevance of services in line with changing business requirements and alignment to strategic imperatives such as cost containment
  • Support business units with drafting specifications / requirements for quotes and tenders.
  • Support Tender unit and Business with analysis of quote and tender documentation / submissions
  • Negotiate prices, terms and conditions with suppliers. Deliver savings targets to the bank
  • Support the SCM Manager and Procurement Lead when required
  • Providing integration and support to internal Business Units, decentralised operations and related partners / agencies pertaining to supply chain activities
  • To support with training / sensitisation of staff involved with supply chain processes.
  • Support the SCM team and Division during peak demand periods, staff shortfalls and adhoc project related requirements
  • Support the Bank and the SCM team in delivering innovative solutions to improve productivity, service levels and contribute to cost containment.
Execution

  • Procuring goods and services to meet user requirements as per agreed service levels
  • Manage and administer Request for Quotation process in line with policy, delegations and SLA
  • Manage and administer end to end Request for Proposal process in line with policy, delegations and SLA.
  • Manage and administer Order process in line with policy, delegations and SLA
  • Manage and administer Order expediting and fulfilment
  • Sensitisation on contract award and impact to BU (stakeholder and change management)
  • Liaise and support with Legal and other relevant officials for the purposes of negotiation and contracting
  • Maintain accurate records and files (manual & electronic) of all the quotation/tender data.
  • Ensure full compliance to defined policies, procedures, regulations and standards
  • Proactively addressing transactional queries, gaps in information, incorrect postings, GL, Material Groups, etc. when review and releasing PR and PO's
  • Proactively monitoring transactional data for the purposes of identifying and expediently resolving deviations and risks to business and policy compliance
  • Prepare analysis, comparative schedules and recommendations (on RFQ / RFP) for business unit consideration and decision making
  • Guide and assist business unit decision making and solutions supported by credible market research and industry practices
  • Prepare quality reports and documentation for SCM C consolidation and reporting.
  • Supporting supplier performance management by tracking level of compliance to orders placed with suppliers
  • Monitoring supplier performance data with business units
  • Assessment and resolution of Supplier queries
  • Resolving errors on requisitions and purchase orders as required
  • Investigate and address supply nonconformances administering product defects and recalls
  • Review and action open Requisitions and Purchase Orders as per the SLA
  • Filing / archiving of all source documents pertaining to each transaction (these must be complete, accurate and accessible)
  • Monitoring price increases and communicating changes as necessary
  • Contributing to items master development (catalogue and supplier)
  • Ensuring compliance to Procurement policies and procedures
  • Implement, monitor, report and manage attainment of procurement metrics / SLA
  • Support the
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