Debtors Clerk - Irene, South Africa - Eskort Pty Ltd

Eskort Pty Ltd
Eskort Pty Ltd
Verified Company
Irene, South Africa

2 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description
Gauteng, Irene

An exciting opportunity exists for a

Debtors Clerk to join the team


  • Oversee and be responsible for keeping record of customers' accounts (amounts owed by customers and amounts received). 2. Work through the debtors age analysis daily and following up on unpaid accounts.
  • Keep records of paid and unpaid accounts by sending out statements weekly/monthly. Opening new customer accounts.

QUALIFICATIONS

  • Grade 12 (Matric Certificate).
  • Tertiary Qualification (desirable) or studying towards a Financerelated Qualification.

EXPERIENCE

  • Minimum of 23 year's work experience in a similar role.
  • Accounting System experience would be advantageous.

KNOWLEDGE REQUIRED

  • Sound knowledge of Financial computer systems.
  • Established proficiency in Microsoft 365 office suite with an emphasis on MS Excel at an Advanced Level.
  • SAGE Evolution and Meat Matrix.

SKILLS REQUIRED

  • Sage 200 Evolution.
  • Working knowledge of MS Office with a thorough understanding of MS. Excel at a Basic/Intermediate Level.
  • Meat Matrix experience would be an advantage.
  • Solid understanding of basic accounting principles, fair credit practices and collection regulations.

Key Performance Areas:


1.

Bank Reconciliation

  • Capturing and / or importing bank transactions into SAGE Evolution.
  • Reconcile bank balance to bank statmements via SAGE recon module.

2.

Customers (Debtors)

  • Allocate receipts to customer invoices / credit note as per remittance.
  • Investigate and resolve queries on customer accounts (Investigate and follow up on unallocated invoices and credit notes / claims).
  • Send out weekly and monthly statements to customers.
  • Maintain and update customer details on SAGE.
  • Inform customers regarding overdue accounts.
  • Ensure customer accounts are placed on hold or taken off hold and inform relevant parties of such changes.
  • Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management.

3.

Maintain Customer Age Analysis

  • Review and maintain the account receivable age analysis on a weekly/monthly basis and Arrange a weekly meeting with Management to go through and discuss the Age Analysis.

4.

Basic General Journals

  • Rounding round cents to match invoice / payment.
  • Reclassifying journals reallocate amounts when needed.
  • Rebate and discounts account for as per signed customer agreements.

5.

Credit Notes and Tax invoices

  • Prepare credit notes as authorised, pass credits and raise Tax invoices not related to inventory.

6.

Customer Credit limits

  • Uplift customer credit limits on managements' request / approval.

7.

Pay in advance customers

  • Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management.

8.

Other

  • Reconcile Services accounts/Loan accounts Intercompany accounts.
  • Send out National/Factory expenses Sales reports.
  • Create/maintain staff accounts (retail stores) and send deductions to payroll on a monthly basis.

For more information please contact:

  • Janette Smuts
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