Office and HR Administrator - Cape Town, South Africa - Eclipse Communications

Eclipse Communications

Verified Company

Cape Town, South Africa

3 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Eclipse Communications are looking for an experienced office and HR administrator to manage multiple offices nationwide.
This position reports directly to the senior HR manager and can either be based in Johannesburg or Cape Town.

Responsibilities includes:

Administrative support for three offices (2x in Cape Town and 1x in Johannesburg)
Coordinate with IT department on all office equipment
Manage contracts with office vendors and service providers
Do necessary planning and preparations for new starters joining
Assist in onboarding new hires
Keep all administrative sheets and documents updated (inventory list, office floor plans, etc)
Arrange birthday gifts for clients and employees
Log tickets and manage processes with service providers
Ordering of all stationary and groceries for all offices
Assist with in-house and off-site office celebrations/events
Office management (office condition, access, assets, etc.)
Perform reception duties (welcoming guests, coordinating meeting space with refreshments, manage calls, etc.)
Monthly stock take on office supplies and assets
Assist with ad hoc administration support
Escalate all office-related issues/concerns to HR manager
Must have some financial knowledge - work on budgets and manage petty cash

Key proficiencies:

Strong interpersonal skills to interact positively with all employees
Leadership ability to manage challenges
Trustworthy
Accuracy
Have a sense of urgency
Good communication skills
Delegation
Process improvements/suggestions
Approachable
Empathy
Be adaptable to change
Productive, highly motivated and enthusiastic
Requirements and skills
Four + years as front office manager or administrative assistant
Qualifications as an administration assistant/HR administrator
Proficiency in Google products (important) and knowledge of Microsoft office
Excellent time management skills
Knowledge of office management responsibilities, systems and procedures
Ability to multitask
Organised with attention to detail
Problem solving skills
Excellent written and verbal communication (English)
Strong organisational and planning skills in a fast-paced environment
Excellent computer skills and knowledge
Finance administration experience
Knowledge of human resources practices and procedures
Knowledge of business and management principles
Able to work flexible hours
Well groomed and highly presentable
Should be able to work under pressure
Must have drivers licence and own vehicle