Payroll Officer - Johannesburg, South Africa - AdaptIT

AdaptIT

Verified Company

Johannesburg, South Africa

2 weeks ago

Posted by:

Thabo Mthembu

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Position reports to :
Line Manager

Direct Reports :
N/A

Office Location:

PURPOSE OF THE POSITION

Responsible for the smooth running of the Micros SA payroll
Ensuring accurate payroll transactions and payments
To manage the manual payroll input for the monthly payroll process
To provide highquality human capital support and service to business operations functions.

Responsible for human capital administrative duties including reporting, maintaining employee
records, and managing human capital documents

Provide services and guidance relating to compensation, taxation and ensure good record

keeping of company's payroll information

PRIMARY RESPONSIBILITIES FOR THE ROLE

Garage Cards
To send out the monthly Garage Card usage to all employees
To manage any queries relating to Garage Card queries
To capture Garage Card expenditure in the "Petrol Workbook" for the month
To capture "Petrol Workbook" in the payroll input file for the month
Reimbursive Kilometers
To capture Reimbursive Kilometers from approved logbooks provided in the "Petrol Workbook"

for the month

To calculate the rate per kilometer using the AA calculator
To send out Reimbursive Kilometer totals to employees
To capture "Petrol Workbook" in the payroll input file for the month
Manage and monitor the Cellphone Usage
To send out cellphone usage reports for the month to all employees
To manage waivers of cellphone expenditure when approved
To capture cellphone usage in the payroll input file for the month
Other Payroll Input
To add in other manual payroll input into the payroll input file for the month as supplied by

- managers

Sales Commission
To capture the new invoices and leases as provided by finance in the individual commission

sheets for the month

To review payment against invoices
To send out commission sheets to Account Managers and manage queries they may have
To send out commission sheets to Sales Managers following Account Manager query process
To coordinate Exceptional Items payment approval process with Sales Managers and Leadership
To capture commission payments in the payroll input file for the month

Month-end Processes

To review payroll in conjunction with the Finance Manager using payroll variance report
To process payroll journal using payroll variance report
To process reimbursive journal using payroll variance report and input from employees where

required.

Recons (10% of the time when converted to monthly)

To conduct a payroll recon every quarter using the TB and payroll reports
To reconcile allocated balance sheet accounts quarterly using the TB and payroll reports

Partner and manage stakeholders

To assist line managers and employees with payroll queries which may arise
To provide assistance on adhoc projects that may arise
To maintain employee confidence & protect payroll operations by keeping information

confidential
Prepare Human Capital Data and reports

Headcount reports
Employment Equity
BBBEE
Training
Headcount
Leave
Employee Engagement
Performance Management
MINIMUM QUALIFICATION AND EXPERIENCE REQUIREMENTS
Matric / Grade1
BCom Accounting
A minimum of 5 to 7 years' experience in a senior payroll role
Experience in Human capital as an added advantage
An understanding of Income Tax, BCEA, LRA, OHS, EE, BBBEE, POPI Acts and related legislation
Extensive knowledge of payroll systems
Proficient in MS Office
Advanced MS Excel knowledge

DESIRED SKILLS AND QUALITIES
Personal Attributes and Qualities

Able to maintain a very high degree of confidentiality
Demonstrated payroll management experience
Demonstrated team leadership ability
High Attention to detail
Ability to interpret policies and procedures
Business process improvement experience
Problemsolving ability, analytical and numeracy skills
Customer focus
Excellent communication skills
Demonstrate aptitude or competence for assigned responsibilities
Demonstrate ability to take the initiative and carry our assigned tasks to completion
Manage time, and resources well and demonstrate good organisational skills
Committed, motivated and able to achieve tasks in line with deadlines
Able to prioritise important tasks and adhere to deadlines
Excellent communication skills

, both oral and written