Executive Assistant - Johannesburg, South Africa - Nedbank

Nedbank
Nedbank
Verified Company
Johannesburg, South Africa

3 weeks ago

Thabo Mthembu

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Thabo Mthembu

beBee Recruiter
Description

Requisition Details & Talent Acquisition Contact
Tshegofatso Semenya- Closing Date: Job Family- Admin Ops Facilities- Career Stream- Secretarial- Leadership Pipeline- Manage Self: Professional (MSP)
Job Purpose

  • To perform a supporting and cohesive role to the Executive and the business by executing, organising and coordinating all administrative functions to optimise the Executive's time, thereby ensuring the Executives efficiency and effectiveness to focus on strategic deliverables

Responsibilities:


  • Coordinate executive/senior management meetings, collate required information, ensure that required packs are combined and loaded onto the system and submissions are followed up on; and that documents are compared, merged and formatted in line with requirements, to prepare Executives and attendees.
  • Responsible for taking minutes of meetings, tracking action items, consolidating and providing feedback to relevant stakeholders/committees.
  • Plan, organise and anticipate requirements, well in advance, to support the relevant Executive by providing highlevel administrative support.
  • Collate information and coordinate initiatives for the Executive team to ensure their strategic deliverables are met.
  • Manage the Executive's diary effectively, to optimise time by taking cognisance of business priorities when planning and organising events and meetings.
  • Ensure technical support and responsible for troubleshooting for Executive, as well as meeting participants.
  • Keep abreast of technology requirements, adhering to privacy and confidentiality requirements.
  • Responsible for maintaining the integrated cluster calendar, aligned to the Group Calendar.
  • Ensure that the documents and templates conform to Nedbank standards.
  • Responsible for the coordination of the performance review processes for the Executive and direct reports.
  • Coordinate all respective requirements for performance reviews and 1:1's to ensure timeous submission to Group CEO.
  • Responsible for executing and managing a variety of projects and events for the Executive.
  • Prioritise conflicting needs; handle matters efficiently and follow through on projects to successful completion.
  • Coordinate all logístical aspects of internal and external events/meetings.
  • Prioritise and follow up of issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.
  • Arrange detailed travel plans and required documentation and keep abreast of relevant country specific security or risk issues.
  • Ensure cost effective office management by managing resources, minimising waste and adherence to allocated budget.
  • Build collaborative relationships with internal and external stakeholders through effective and open communication.
  • Keep abreast of relevant developments/events in stakeholders' personal lives by acknowledging and responding appropriately.
  • Manage records by capturing, screening and storing correspondence, data and responses utilising relevant databases and filing systems.
  • Perform general office administrative functions and manage ad hoc queries/correspondence and tasks effectively.
  • Monitor Executive inbox and deal with any correspondence, that can be managed on behalf of the Executive, and address matters or escalate concerns using discretionary decision making.
  • Ensure all calls are appropriately screened and routed and answered in a timeous and professional manner
  • Reconcile personal and business expenses on relevant systems.
  • Utilise systems for procurement from approved vendors.
  • Maintain discretion and confidentiality by adhering to the Nedbank values.
  • Project the professional image to internal and external stakeholders.
  • Deal with any personal requirements of the Executive, as and when required.
  • Minimise risk to the bank by adhering to policies and procedures.
  • Improve personal capability and stay abreast of developments by identifying training courses for self through input and feedback from managers.
  • Identify and recommend opportunities to enhance efficiencies, processes, systems and policies and support implementation.
  • Manage direct reports/business unit administrators, where applicable.

People Specification

  • Essential Qualifications
  • NQF Level
  • Advanced Diplomas/National 1st Degrees


  • Preferred Qualification

  • Business Administration
  • Minimum Experience Level years
  • 5 Years Experience as an Executive Personal Assistant
    Technical / Professional Knowledge
  • Business writing skills
  • Administrative procedures and systems
  • Relevant software and systems knowledge
  • Data analysis
  • Governance, risk and controls


  • Behavioural Competencies

  • Planning and Organizing
  • Building Partnerships
  • Building Networks
  • Communication
  • Emotional Intelligence Essentials
  • Stress Tolerance
  • Technology Savvy
  • Initiating Action
- **_Please contact the Nedbank Recruiting Team at _
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