Legal Secretary - Johannesburg, South Africa - Affirmative Portfolios

Affirmative Portfolios

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Legal

JHB Central, Johannesburg - Gauteng
***:
Legal Secretary - Braamfontein -

3 Month Temp Position - Salary: R pa

Responsibilities:

To provide administrative and secretarial support to the civil unit in accordance with company policies, procedures and standards
Carry out the civil units' administrative function effectively.
Provide efficient secretarial support to the civil unit
Obtain, source, type, proofread, make copies and distribute according to instructions received.
Coordinate and monitor all civil units' administrative matters.
Participate and provide support to implement an effective filing and diary system to ensure that the civil unit addresses matter on behalf of clients and availability of the practitioner.
Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
Develop and maintain a system to ensure that receipt of documents emanating from other units and or offices are acknowledged.
Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
Develop a system to record sensitive documents and to ensure same day distribution of these documents.
Gather required information and arrange for consultative interviews.
Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval.
Maintain and update meeting schedules.
Maintain record keeping and filing system.
Ensure that reports and documentation are timeously sent/ delivered to the relevant people.
Ensure that physical assets are reconciled to each individual office list at the Office on a monthly basis.
Maintenance and issuing of stationery in accordance with relevant company procedures.
Maintain attendance registers in accordance with the Human Resources Policy.
Maintain a register of mail items and court documents sent by Docex and track their delivery.
Maintain a register of documents sent to the High Court Unit, Impact Litigation department and Senior Litigator.
Maintain list with regular fax numbers and double check with customers to determine full instructions for handling of fax with full adherence to customer instructions.
Always attach successful transmission report to send faxes.
Attend to photocopying and binding of documents as required.
Attend to proper allocation of duplication/ stationery costs as per company policies/ procedures.
Assist with the accurate completion of practitioner Matter Activity Reports (MAR's) and updating of any web pages designed to capture information for the civil unit.
Keep handy the complete list of all relevant contact numbers for office personnel and major customer/ role players at all times.
Adhere to proper telephone etiquette, accurate taking and conveying of messages at all times.