Administrator - Potchefstroom, South Africa - AMS Personnel Group

AMS Personnel Group
AMS Personnel Group
Verified Company
Potchefstroom, South Africa

3 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description
Our client based in Potchefstroom is looking to employ an Administrator.


DUTIES

Administration & General:


  • Issue all quotations to clients.
  • Issue all purchase orders to suppliers.
  • Complete and submit vendor registrations.
  • Stamp & encrypt all company documents.
  • Answer questions for & supply any requested information or documents to suppliers, clients, partners or staff members.
  • Routinely follow up on all quotations sent to clients.
  • Issue report numbers for all surveys.
  • Arrange for accommodation and other necessities when staff members travel for work.
  • Arrange office functions, including birthdays and yearend functions.
  • Keep track of office and kitchen supplies & buy stock as needed.
  • Process all supplier pricelists as received for marketing department, accounting department, and inventory (stock codes).
  • Complete necessary documentation for tender submissions.
  • Setup virtual meetings and physical classrooms as necessary for all training courses.
  • Setup and invigilate all online examinations & rewrites for training courses, or arrange shipping to and from the company for physical examination scripts.
  • Arrange and oversee any physical projects for the office, i.e. installation of wifi routers or acquiring branded clothing.

Accounting:


  • Process all invoices received from suppliers & load them for payment.
  • Process all orders received from clients & Issue all invoices to clients.
  • Routinely followup on outstanding client payments & send out statements.
  • Process all payments received & made, to update all client and supplier accounts.
  • Process VAT report every two months.
  • Process and file all physical slips for records.
  • Handle all queries on invoices and accounts.

Shipping & Logistics:


  • Arrange and keep track of all shipments between the company, clients, and suppliers (import and export included).
  • Supply clearance
- and any necessary customs documentation for international shipments.

  • Get cost estimates from freight forwarders for large shipments.
  • Setup and print paperwork for all outgoing deliveries, and file paperwork received back.
  • Supply international shipping documents to the bank on request.

REQUIREMENTS
Matric

5 to 10 Years previous experience as a Administrator

Diploma in Admin or Finances

Salary will be discussed in interview.


Job Type:
Permanent


Application Question(s):

  • Please answer all questions.
  • Which area do you stay in?
  • Contact number
  • Are you vaccinated or willing to be vaccinated if needed?
  • Do you have matric?
  • Do you have 510 years relevant experience?
  • Does your previous duties match the spec?
  • Do you have a Administration or Financial Diploma?
  • What salary are you looking for monthly more or less?
  • If successful, when can you start?
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