Business Area Assistant - Cape Town, South Africa - NTT Ltd.

NTT Ltd.
NTT Ltd.
Verified Company
Cape Town, South Africa

2 weeks ago

Thabo Mthembu

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Thabo Mthembu

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Description

NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.

In today's 'iNTTerconnected' world, connections matter more now than ever.

By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of the world's most significant technological, business and societal challenges.


With people at the heart of our success, NTT is committed to attracting and growing the best talent and providing an environment where everyone feels they can belong and their contribution matters.


Want to be a part of our team?
Provides administrative and clerical support to relieve department managers or staff of administrative details.

May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail.

Researches, compiles, and proofs word processing assignments.

Operates automated office equipment.

May be assigned to various functional areas of the company.


Working at NTT


Support Administrators take their instructions from one or more senior managers in a functional team, operating in a low complexity environment.

They may require a certain level of specialization relevant to the team which they support, for example, legal or risk.


The primary responsibility of the position is to provide general administrative and secretarial support to one or more senior managers in a functional team in support of specific projects and/or coordination and implementation of office procedures.


Key Roles and Responsibilities:


  • Provide a complete secretarial and administrative support function with limited or no guidance.
  • Manage and coordinate electronic diary and schedule commitments to ensure maximization of the manager's time efficiency, including the management of travel itineraries for domestic and international travel.
  • Record, produce and distribute minutes of management meetings and follow up on outstanding items.
  • Prepare meeting agendas, arrange meeting logistics and facilities as required.
  • Draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholders.
  • Manage hard copy and electronic files and records and maintain an adequate filing system.
  • Maintain the flow of information to internal and external stakeholders
  • Maintain office supply inventory and other additional supplies as needed.
  • Prepare, complete and distribute the relevant management reports.
  • Prepare and create presentations, spreadsheets and databases as required.
  • Process incoming and outgoing mail and facsimile, by sorting and distributing to the relevant individuals.
  • Answer and screen telephone calls and respond to and resolve any queries or escalate complex queries to the relevant individual.

Secretarial Services:


  • Manages calendar and diary commitments.
  • Receives, makes, refers or finalises telephonic enquiries on behalf of the manager
  • Advises manager on accepting/declining engagements and meeting requests.
  • Answers call and handles queries, escalating when necessary
  • Prepares correspondence
  • Liaises with staff
  • Scrutinizes written submissions/reports and makes notes and/or recommendations
  • Performs advanced typing work
  • Ensures all templates are current and being appropriately utilised
  • Responds to enquiries received and clarifies instructions and notes as per instructions.
  • Files and ensures safekeeping of all confidential documents.
  • Records minutes of meetings
  • Prepares presentations for delivery

Event Co-ordination:


  • Researches appropriate venues for events
  • Produces project check list for each event and manages against these requirements
  • Provides accurate specifications to suppliers to meet event requirements
  • Negotiates and manages payments to suppliers
  • Coordinates logístical arrangements for meetings.
  • Works within the budget provided

Travel Co-ordination:


  • Organizes complex travel arrangements, working with travel partners and working within a budget
  • Ensures all aspects of travel management are handled effectively and in keeping with budgetary and policy requirements.
  • Provides support to visiting managers
  • Ensure that travel arrangements are well coordinated.
  • Prepares complex travel itineraries

Knowledge, Skills, and Attributes:


  • Good verbal and written communication skills
  • Good interpersonal skills
  • Able to cope well under pressure and well organized individuals
  • Demonstrate a positive attitude
  • Good attention to detail
  • Display a level of integrity
  • Advance Excel Skills

Academic Qualifications and Certifications:


  • BCom Degree

Required Experience:


  • Demonstrable working experience in a related environment

What will make you a good fit for the role?

Standard career level descriptor for job level:

  • Uses skills and policies to complete work
  • Work is s
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