Coordinator - Company Finance - Johannesburg, South Africa - MTN Nigeria

MTN Nigeria
MTN Nigeria
Verified Company
Johannesburg, South Africa

2 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

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Description

Core Purpose of the Job:


Provide Company Secretarial Support to MTN Group subsidiary structures such as Capex Steering Committee, other management committee meetings as well as the Company Secretarial departmental meeting.


Context
MTN is entering a new phase in its lifecycle where operational and commercial excellence has become critical for success. The urgency for change has become more heightened amidst increased competitive intensity across all markets in which MTN operates.

The Company Secretary Department must therefore ensure the successful delivery in context of:


  • MTN positioning as the best connectivity provider in Africa and the Middle East
  • Government and other stakeholder objectives
  • Competitive landscape for attractive markets and assets
  • Idiosyncratic regulation
  • Limited resources and flexibility

Key Performance Areas

Meetings

  • Send meeting notices and prepare draft agenda
  • Send approved agenda to members,
  • Collate submissions from relevant committee members and stakeholders as per the agenda; and collating feedback for action points arising from the previous meeting.
  • Communicate deadlines and reminder for submissions to committee members
  • Prepare and distribute committee packs; and also ensure that the recording as well as the teleconference facilities are ready for the meeting
  • Prepare attendance register before the meeting
  • Record proceedings of the meetings
  • Produce minutes together with action points.
  • Circulate minutes and action points for comments and action

CIPC & Administration

  • Prepare and submit all relevant documents, returns and records to the Registrar of Companies (prepare CM forms for: appointment and resignation of directors, registration of special resolutions, registration of allotment of shares and lodgement of Annual returns)
  • Ensure proper filing of statutory records

Tracking of Resolution

  • Maintain a register of resolutions, oversee members' approval of round robin resolutions.

Directors Fees & Expense Claim

  • Maintain attendance registers
  • Prepare schedules of payment
  • Liaise with the internal tax department for advice on applicable tax rates
  • Maintain records directors' bank account details
  • Ensure timeous approval and payment of directors fees
  • Processing of expense claims and ensuring timeous payment thereof
  • Maintenance of IRP Forms
  • Ongoing liaison with Finance and Payroll department

Online Boardbooks

  • Administer meeting packs on the Boardbooks portal
  • Source various submissions and upload them on the portal
  • Manage access to the various online packs
  • Handle queries from Boardbooks users
  • Liaise with the service provider Diligent Boardbooks for resolution of queries

Travel & Accommodation

  • Attend to business travel by & accommodation for departmental managers and directors
  • Process travel & accommodation requisitions
  • Liaison with the Group's travel agents
  • Ensure activation of international roaming

Job Requirements

Education:


  • An appropriate 3year Degree in related field academic qualification (Commerce/Economics/ Legal)

Experience:


  • Minimum 24 years' professional experience in the relevant field
  • Experience in functions associated with a listed company.
  • Very good interpersonal skills and the ability to build and maintain effective interpersonal relationships are essential.

Knowledge:


  • Company Secretarial administration
  • Minute Writing
  • Knowledge of telecommunications industry

_Skills / Behavioural competencies:
_

  • People skills and cross cultural skills
  • Ability to adapt to changing requirements of customers
  • Organisational skills with ability to prioritise and manage time
  • Confidence to communicate with people at all levels
  • Literacy skills
  • High level of Integrity
  • Honesty
  • Ability to work under pressure in order to meet challenging deadlines
  • Good command of English
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