Executive Assistant - Stellenbosch, South Africa - Exceed Hr

Exceed Hr
Exceed Hr
Verified Company
Stellenbosch, South Africa

2 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

Reference:
MLR 7377

Consultant:
Michelle Le Roux

Descriptions:


  • Executive diary for the CEO and executives
  • Arrange, attend EXCO and other meetings and minute taking
  • Produce, distribute, and compile documents, reports, presentations, agendas,
minutes, follow-up actions, and general correspondence using Excel, Word, and
PowerPoint

  • Screen all phone calls, facilitate the resolution and escalation of issues and
complaints, inquiries, and requests

  • Arrange local and international travel, accommodation, and visas, if required as
well as inward trips of clients and stakeholder

  • Arrange necessary meeting rooms, and equipment e.g., Microsoft Teams and
conference calls, refreshments, lunch, etc.

  • Maintain office systems, including data management and filing
  • Answer phone calls and direct calls to appropriate parties or take messages
  • Read and analyse incoming memos, submissions, and reports
  • File and retrieve corporate documents, records, and reports
  • Coordinate and direct office services, such as records and housekeeping, to aid
executives

  • Arrange and coordinate internal strategic days, training, yearend events as
requested by the CEO (Source Venue, request quotes for approval, Invitations,
RSVP, transport, gifts if required)

  • Liaison between other business entities re contracts (legal) as required by the CEO
  • Assist in adhoc projects as requested by other executives (CSI)
  • Process Monthly Expenses (CEO and Executives as requested)
  • International visitors: set up proposed Itinerary and make arrangements accordingly

Qualifications:


  • Grade 1
  • At least 35 years of relevant work experience as a personal or executive assistant
  • A professional secretary or executive assistant qualification will be advantageous
  • An agricultural background will be beneficial
  • Driving licence
  • Proven MS Office proficiency (Excel, Word, PowerPoint, SharePoint, etc.)
  • Strong administrative capabilities
  • Good verbal and written communication skills (bilingual in English & Afrikaans)
  • Attention to detail
  • Competent in managing an office environment and dealing with sensitive or
confidential information

  • Be willing to travel to any or all business units in South Africa, if required

Salary:
R17, R19,689.00 per month
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