Business Operations Coordinator - Cape Town, South Africa - weFix Repair Specialists

weFix Repair Specialists

Verified Company

Cape Town, South Africa

2 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Summary:

As the trusted right-hand of our female CEO, this pivotal role ensures the seamless operation of daily activities within our SME, encompassing administration, stock management, sales, marketing, and overall business support.

Reports to:

Chief Executive Officer Industry:
Consumer Electronics (Specializing in Mobile Device Repairs and Sale of Refurbished Devices)

Location:

Cape Town CBD & Southern Suburbs

Schedule:
Monday - Friday, 08:00-16:30 Set-up: Hybrid - Office, Home & Other locations with CEO

Salary:
Market-related and commensurate with experience

Requirements:

Qualifications & Experience

Minimum 5 years' experience in an operations coordination/project management or similar role
Valid driver's license and own vehicle
Proficiency in Microsoft Office Suite, with advanced skills in Excel
Familiarity with CRM platforms (Mailchimp, Drip, Klaviyo) and other relevant systems (Canva, Meta, Shopify)
Experience with social media platforms and marketing strategies
Degree in Business Administration, Marketing, Supply Chain, or related field (advantageous)

Skills

Strong numerical and analytical skills for compiling and analyzing data
Creative abilities encompassing writing, design, and basic video editing
Excellent presentation skills for reports and presentations
Superior communication skills for managing diverse stakeholder relationships
Exceptional planning, organizational, administrative, and operational skills
Sales and business growth mentality

Responsibilities:

General

Manage CEO's calendar, scheduling appointments and ensuring timely reminders for tasks, deadlines, and events
Prepare comprehensive meeting agendas, conduct research, take minutes, and ensure timely followups
Accompany the CEO to work meetings as necessary
Organize and coordinate business travel arrangements, ensuring all necessary details are attended to
Coordinate and oversee small projects, providing support to the CEO as required

Communication & Administration

Facilitate correspondence between the CEO and various business stakeholders, including staff, clients, and suppliers
Draft, proofread, and prepare correspondence, reports, presentations, and marketing materials
Manage relevant databases and filing systems for all businessrelated paperwork
Collate and file financial information, ensuring accurate financial administration and processing
Assist in delivering monthly reports and tracking financial items as necessary

Marketing and Sales Support

Implement and execute marketing strategies across various social media platforms and marketing tools
Assist in drafting marketing materials and presentations, staying abreast of market trends and industry developments
Provide valuable business insights to support strategic decisionmaking
Assist in data analysis and report generation to inform business strategies and initiatives
Organize and analyze market research to identify opportunities for innovation

Competencies: