Executive Assistant - Bellville, South Africa - Ellahi Consulting

Ellahi Consulting
Ellahi Consulting
Verified Company
Bellville, South Africa

2 weeks ago

Thabo Mthembu

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Thabo Mthembu

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Description
The employer is an internationally competitive manufacturer and the largest producer of unmodified and modified starch, and glucose


The purpose of the role:
Provide comprehensive administration and secretarial/assistant support to the General Manager.


Location:
Bellville, Cape Town - Western Cape


Salary:
R R pa (Depending on Experience and qualifications)


Qualifications required

  • Grade 12/National Senior Certificate
  • National Diploma (Office Administration/Secretarial/Business Admin)

Knowledge

  • Operational office administration
  • An understanding of relevant legislation, policies and procedures
  • MS Office
  • High level of excel proficiency.

Experience

  • Three to five years related experience and/or training; or equivalent combination of education and experience.
  • Proficient in MS Office, including Outlook Word, Excel and Powerpoint (Intermediate) SAP Experience

This role supports the strategy by:

  • Providing senior administrative support of a highly complex and responsible nature in a team-oriented fast-paced environment.
  • Application of best practice systems and procedures in maintenance of records.

This role interacts with the following key people:

  • General Managers
  • Works Manager
  • Production Managers
  • Finance Manager
  • Clients
  • Contractors
  • All Department Head and departmental staffs

Personal attributes

  • Basic understanding of Operations terminology
  • Team engagement
  • Analytical and problem solving

Skills:


  • Decision making skills
  • Effective verbal and listening
  • Communications skill
  • Stress management skills
  • Time management skills
  • High level of trust
  • To be detail orientated with good communication skills in English as you will be required to interact with senior executives internally and externally.
  • The ability to be a team player is required as you will be working closely with other members of staff to ensure smooth running of operations at all times.

Circumstantial Aspects:
Travel, working hours (shifts) etc.

  • Ability to adjust to multiple demands, Shifting work priorities, ambiguity, adversity and change.
  • The incumbent may have to manage several projects at once and may be interrupted frequently to meet the needs and requests of the GM, clients and contractors.
  • The incumbent may find the environment to be busy and will need excellent

Core Competencies

  • Quick response to queries.
  • Solve customer problems with suitable alternatives.
  • Deliver on promise (e.g., report deadlines)
  • Enhance image of ops division


  • Organise meetings

  • Communicate dates, agenda and venue on time.
  • Communicate timeously, and accurate for problem resolution, formal and informal correspondence.
  • Assist and give support to colleagues to ensure full flow of the department.
  • Provide effective and accurate reports as required.
  • Financial skills
  • Interpersonal skills
  • Communication skills

Leadership Competencies,

  • Relationship building
  • Results focused
  • Planning and organizing
  • Attention to detail
  • Flexibility
  • The ability to implement projects and processes.
  • Responsible for selfsufficiency. Provides small project responsibility.
  • Ability to supervise tasks and or projects.

Technical Competencies

  • Ability to pull reports
  • Managing the daytoday operations of the office.
  • Organizing and maintaining files and records
  • Planning and scheduling meetings and appointments
  • Managing projects and conducting research
  • Preparing and editing correspondence, reports, and presentations
  • Making travel and guest arrangements where required


  • Computer skills

  • MS office (Excel, Word, Outlook), SAP Financial Module (PO, GR, RN)
  • Reporting on stats
  • Administration skills
  • Communication skills
- written and verbal

  • Date capturing accuracy

Salary:
R265, R439,422.00 per month


Ability to commute/relocate:

  • Bellville,

Western Cape:
Reliably commute or planning to relocate before starting work (required)
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