Personal Assistant - Johannesburg, South Africa - Ability Recruitment

Ability Recruitment
Ability Recruitment
Verified Company
Johannesburg, South Africa

3 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

Job Information:

Industry


Real Estate/Property Management
Work Experience


5+ years
Salary


420000
Currency


ZAR
City


johannesburg
Province


Gauteng
Country


South Africa
Postal Code


2196
To provide secretarial and administrative assistance to the Property Portfolio Executive and support the Gauteng asset management team. PROPERTY or BANKING INDUSTRY experience preferred.


Personal Assistance:

  • Manage the scheduling and coordination of the relevant committee and management meetings.
  • Assist with the collation and distribution of the relevant committee and management packs.
  • Preparing for meetings, which includes drafting agendas, gathering and printing all necessary documents, and organising refreshments.
  • Preparing applicable meeting packs and taking minutes of meetings and issue appropriate updates.
  • Screening calls for the Portfolio Executive and Regional Leasing Manager. Take and relay accurate and timely messages for the Portfolio Executive.
  • Managing Portfolio Executive and Regional Leasing Manager'sbusiness diaries.
  • Daytoday diary management for Head of Development and Sustainability and Head of Marketing.
  • Compiling and submitting expense reports for the Portfolio Executive and Regional Leasing Manager.
  • Provide general administrative support and personal errands as required.
  • Compiling of reports and presentations for the Portfolio Executive and Regional Leasing Manager as requested from time to time.
  • Create and maintain records and filing systems, which may include confidential/sensitive information.
  • Responding on behalf of the Portfolio Executive and RegionalLeasing Manager, either verbally or in writing, inline with the directive received.
  • Coordination of internal and external meetings on behalf of the Portfolio Executive and Regional Leasing Manager and, where required, for the Gauteng portfolio senior management team.
  • Provide administrative support to Head of Development and Sustainability and Head of Marketing.
  • Office Assistance:
  • Arrangement of all travel for the relevant members.
  • Handle confidential and sensitive documentation.
  • General office administration, ordering and taking stock of head office stationery.
  • Liaising with the Gauteng portfolio senior management team.
  • Office Administration:
  • Record keeping and document management.
  • Coordinate document deliveries and oversee delivery schedule.
  • Handle confidential and sensitive documentation.
  • Organize, photocopy, print, and bind documents.
  • Establish and maintain a filing system.
  • General office administration.
  • Undertake a variety of control and governance activities as required.

Requirements:


  • Matric
  • Secretarial qualification
  • 5 years' experience in a similar role, preferably on supporting a senior management team; and
  • Property sector experience would be beneficial.
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