Records Management Officer: Country Support Team - Johannesburg, South Africa - Doctors Without Borders South Africa Mission NPC

Doctors Without Borders South Africa Mission NPC

Verified Company

Johannesburg, South Africa

2 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

1. SUMMARY OF THE POSITION

OVERALL RESPONSIBILITIES

MAIN RESPONSIBILITIES:

For each activity, in each location, identify and maintain a list of master documents and records: information necessary to ensure ongoing operations (the loss of which could impact MSF operations or people) or helpful for a clear understanding of MSF activities and decisions, identifying an 'owner' per document/record.
Implement relevant MSF policy and guidelines to store and archive documents and records in a secure, hermetically sealed physical or digital repository, hold regular audits and cleanup days.
Ensure easy access, through agreement with document and record owners and according to needs, by establishing physical or digital access rights and/or publication (on local noticeboard, server, Intranet, etc.)
Develop and implement practical and realistic processes for document and record backup (safeguarding), evacuation, hibernation or destruction in case of emergencies (risk assessment and contingency planning), and report on their implementation
Assess and report on document and record management maturity
Systematically train and brief new staff and regularly remind existing staff on processes, security measures, data protection and their role in document and record management. Debrief all outgoing staff facilitating curation and transfer of document and record ownership before departure
Travel 60% of the time to support the region.

REQUIREMENTS:
Education

A Diploma in Records Management/Information Management (ICT)/ Library & information studies/Digital Archiving.

Experience:

Three years minimum in a similar position.
Communications/Facilitation skills or experience.
Digital archiving (advantageous)
23 years of experience in document and record management
Desirable: previous experience with MSF/NGOs.
Languages: English (fluent, spoken / written) Portuguese (advantageous)
South African citizenship or a valid work visa.

Job Advantages and Career opportunities:

Experience in a wellknown and professionally recognized international medical humanitarian organization.
Salary package comparable to other nonprofit organizations
100% health insurance coverage
10% pension contribution towards the employer fund

Ability to commute/relocate: