Creditors Clerk - Woodmead, South Africa - Roos Foods PTY LTD

Roos Foods PTY LTD
Roos Foods PTY LTD
Verified Company
Woodmead, South Africa

2 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

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Description

Position Title :
Creditors Clerk


Reporting to :
Financial Manager


Department :
Finance


Job Purpose


To take responsibility for the accurate processing and reconciliation of all documents for payment of suppliers in Roos Foods Pty Ltd within the timelines and risk framework.


QUALIFICATIONS, SKILLS, AND COMPETENCIES REQUIRED.

  • Grade 12 (Matric)
  • Minimum of 3 years Tertiary qualification in Finance.
  • Minimum of 3 years experiences as a Creditors clerk.
  • Acc-Pack literate (advantage)
  • General computer literate to at least intermediate level (MS Word, Outlook, and Excel).
  • Understand age analysis of accounts and understand general ledger structures.
  • Attention to detail and high level of accuracy.
  • Excellent time management skills
  • Problem solving skills.
  • Ability to work under pressure, multitask and prioritise.
  • Communication skills on all level.

KEY RESPONSIBILITIES BUT NOT LIMITED TO:


Pre-check and capture invoices:


  • Capture invoices:
  • Match invoices with authorisations and / or Goods Received Notes / Job cards.
  • If authorisations are not signed by the person who holds the mandate, obtain authorisations from the correct mandate holder.
  • A GRV captured on a subsystem is considered an approval / authorised for payment (for example stock items)
  • Accurately capture invoices in Accounts Payable module of AccPack and post batches daily.
  • Capture VAT to the relevant VAT account.
  • Select the relevant General Ledger to capture the expense.
  • Follow the rules to determine whether the expense is a fixed asset, small ware, progress payment or remodeling expense.
  • Pricing maintenance (Stock and Repairs and Maintenance and Contract Creditors):
  • Ensure price increases are in line with bulletins received from YUM and / or with contracts and escalation clauses, in the absence of these, obtain authorisations for increases from the relevant mandated manager.


  • Update the Finance

  • Cost Master file with YRI notices and bulletins and / or contracts, obtain sign off, of all updates, ensure VAT is correct for all categories:
Insert new items.

Update existing items with new prices.

Create inactive status for items no longer in use.


For all R&M suppliers obtain / maintain agreed call out charges / rates per hour / fuel levies and other relevant charges.


  • Monitor costs as per invoices and report on any variances when compared to the Cost Master file (i.e., bulletins, contracts or agreed prices)
  • Follow up on any variances between GRV and invoice:
  • Stock variances on store level should be escalated to Stock Controller, feedback to be monitored and followed within agreed turnaround times.
  • Variances due to incorrect billing / delivery from Suppliers must be followed up directly with the Supplier (i.e. credit notes with Digistics, price variances with ABI)
  • Follow up on any repairs and maintenance variances:
  • Compare charges with master data file / contracts.
  • Ensure hours are correctly billed i.e., overtime, Sunday time, rounding of minutes to hours.
  • Follow up on any differences between Metering online reports to municipality / landlord billings.

Reconcile creditors:


  • Reconcile balance outstanding per statement to amount outstanding on Accounts Payable module on AccPack.
  • Provide detail for each reconciling item: o Date of query o Amount o Reason o Expected date / action to resolve query.
  • Balance the payment requisition to the creditors ageing analysis and vendor activity.
  • Follow up on all reconciling items nothing older than 3 months: o All invoices without authorisations or GRVs o Queries from Vendors o Queries from Auditors

Prepare payments:


  • Select all invoices ready for payment.
  • Prepare the payment batch.
  • Prepare a detailed trend report / schedule (including for development projects / remittance sheet for payment and obtain reasons for variances to the norm i.e., municipality billed for 33 days vs 28 days prior month.
  • Ensure payment agrees with reconciled amount.
  • Setoff payments against the correct invoices when payment is prepared.
  • Obtain authorisations and signature for payment.
  • Provide the vendor with a payment remittance / proof of payment.
  • File all invoices for future reference.

Ability to commute/relocate:

  • Woodmead, Gauteng: Reliably commute or planning to relocate before starting work (preferred)

Education:


  • Diploma (required)

Experience:

Creditors Clerk: 3 years (required)
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