Executive Personal Assistant to Coo - Centurion, South Africa - NORFER Inc.

NORFER Inc.

Verified Company

Centurion, South Africa

3 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job purpose;
NORFER Inc. is looking for a Personal assistant to assist the COO in all related tasks.

The most important aspect is that an accomplished PA is intuitive to the needs of the Senior Manager they will be assisting.

A PA must be able to anticipate certain actions and take precautionary action when required to do so.

They must be able to work autonomously to provide customised administrative support relating to the tasks assigned and the environment presented.

Duties and Responsibilities shall include but not limited to:

Effectively plan and schedule Manager's activities to continuously improve quality and service delivery within the business.
Ensure diary is managed effectively catering for travelling, information preparation, meetings to achieve business objectives.
Type business letters, minutes, memorandums, schedules, and general correspondence.
Arrange all travel arrangements (local and international).
Execute relevant personal tasks for the Managers and running errands.
Screens incoming calls and correspondence and respond independently when possible.
Ensure queries, requests and complaints are screened and timeously referred to relevant executive or manager where appropriate.
Ensure that required documents, briefing papers, reports and presentations are timeously prepared or available for the executive in preparation for meetings.
Devise and maintain office filing systems to deal efficiently with paper flow.
Organise and store paperwork and electronic documents appropriately.
Provide general assistance during presentations, workshops, and meetings.
Prepare and distribute all documentation according to company standards.
Ensure all confidential documents, reports and information is handled appropriately.
Proactively manages process flow, client frustration and resource allocation.
Attend to meetings and functions administrative requirements, such as venues, refreshments, access authorisations and equipment requirements.
Ability to dealing with situations in the line manager's absence. Maintaining confidentiality is a fundamental requirement.
Liaising and communicates with staff, clients, etc.
Writing/typing and distributing minutes and action items accurately and timeously.
Planning, organising, and managing events through the relevant and respective third parties.
The ability to prepare all businessrelated presentations for the executive.
Facilitate office/desk set up for new employees, including IT requirements, access control, parking bays, etc.
Always observing best business practices and etiquette at all times.

Requirements:

Matric and relevant Tertiary qualification, certificate, or diploma.
Must be proficient in Microsoft Suite and other Microsoft products such as Excel, PowerPoint, Word etc. Test will be conducted during interview.
Own transport and valid driver's license.
Qualification in secretarial work, office administration, or related training.
25 years of experience as a Personal Assistant would be advantageous.
Advanced typing, notetaking, recordkeeping, and organisational skills.
Ability to manage internal and external correspondence.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.
Excellent time management, well organized and planned i.e., deadline driven and able to prioritize a high workload.
Excellent attention to detail and customer service oriented.
Can manage a high stress and pressurized environment.
Excellent communication skills (able to communicate with a diverse range of people at all levels of an organization).
Business writing skills are important.
Must be willing to go the extra mile.
Technology driven.