Office Manager - Johannesburg, South Africa - Curiska (Pty) Ltd

Curiska (Pty) Ltd
Curiska (Pty) Ltd
Verified Company
Johannesburg, South Africa

2 weeks ago

Thabo Mthembu

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Thabo Mthembu

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Description
Administration Job Spec

Office and Administrative Management

  • Liaise with landlord regarding building management.
  • Manage SA meeting room calendar and organise meetings when needed.
  • Make tea / coffee for clients when inhouse meetings are held.
  • Devising/maintaining office systems, including data management and filing.
  • Coordinate staff functions, off-site meetings and conferences when needed.
  • Manage all SA staff travel arrangements.
  • Assist with UK staff travel arrangements.
  • Procurement - Ensure sufficient supplies for office staff of general amenities, stationary, still water and coffee pods etc.
  • Manage the incoming and outgoing mail system; booking of couriers.
  • Ensure all equipment is in working order, i.e. coffee machine, printer. Arrange repair if necessary.
  • Assist with procurement of new IT equipment as and when required.
  • Ensure anti-virus is updated on all office PC's annually.
Human Resources

  • Arrange background checks on new staff members.
  • Health and safety introduction and walk about for new staff members.
  • Take reasonable steps to ensure health and safety policies are adhered to.
  • Manage staff travel and expense claims (People HR)
Marketing

  • Co-ordinate SA year end gifts and arrange delivery.
  • Arrange/order business cards, folders and brochures as and when required.
  • Order stationary and promotional items (including quality control).
Insurance

  • Manage and maintain insurance policy.
  • Assist with asset register for insurance purposes.
  • Ensure all new office equipment is insured.
Debtors / Accounts

  • Manage and maintain the purchasing order system and ensure accounts are paid.
  • Recon senior staff credit card statement reports.
  • Ensure the supplier data base is updated and maintained.
Policy Committee

  • Assist with reviewing, amending and/or creation of company policies.
**Please note: This is a contract position for 12 months, with potential to become permanent. Half day position, but IN THE OFFICE, 5 days a week.
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