Procurement Administrator - Durban, South Africa - RMG Recruitment (Pty) Ltd

RMG Recruitment (Pty) Ltd
RMG Recruitment (Pty) Ltd
Verified Company
Durban, South Africa

2 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

The purpose of this role will be to process all purchase requests by validating the request, obtain approvals, creating the necessary Purchase notes and processing these within prescribed deadlines.


Duties and Responsibilities:


Procurement admin

  • Request for competitive quotes and get relevant approvals from Management.
  • Accurately entering all incoming raw material on Geochem's receiving register
  • Requesting Certificates of Analysis (COA) from all Suppliers
  • Capturing deliveries on Syspro and matching them to the relevant invoices
  • Ensuring pricing, reports and costing is accurately delivered when presented to management and completed for monthly payment / processing within prescribed deadlines.
  • Control and reconcile of credit notes, Goods Receiving Notes (GRN), invoices and delivery notes for all packaging and raw materials.
  • Resolve all Supplier queries following investigations (e.g. incorrect pricing)
  • Adhoc duties as and when required

Vetting Vendors

  • Investigate and vet current and new vendors.
  • Make sure they are BBBEE compliant.
  • Build strong relationships with all vendors.
  • Establish alliances with key vendors.
  • Review vendor requirements for new contracts and bring these to management's attention

Data Management

  • Keep records and reports updated
  • Manage data in spreadsheets and reports
  • Ensure all administrative work, such as retrieving, transmitting, filing and organizing document are done accurately and within prescribed deadlines.

Procurement Policy

  • Make sure that the Procurement Policy is always adhered to.
  • Ensure the process flow is compliant from every department.

Experience and Qualifications

  • 23 years relevant experience as a procurement administrator is essential.
  • Qualification in finance /accounting will be essential
  • Current working knowledge of Syspro essential.
  • Ability to rollup sleeves and work with team members.
  • A keen eye for detail and desire to probe further into data.
  • Valid driver's license and reliable transport

Computer Literacy

  • Syspro essential.
  • Intermediate knowledge in other MS Office packages (e.g. Word, Power Point etc.)
  • Basic knowledge of virtual programs (e.g. MS Teams, Zoom etc.)
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