Office Manager - Cape Town, South Africa - FROGG Recruitment
Description
Office Manager Westlake Cape Town
Well-established client is urgently looking for an Office Manager in Westlake Cape Town. You need at least 3-4 years plus experience as an Office Manager. Take Note - This person will be based in Reception including the reception duties as well. This is a Fix term contract from 29 November to Feb to 3 months)
MUST BE ABLE TO START IMMEDIATELY - CAN'T WAIT FOR A NOTICE PERIOD.
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Position type: Fix temp contract - Immediately till the end of January 2024 / February 2024
Salary:
R
Requirements:
- Matric with relevant qualification
- 34 year's experience as an Office Manager
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Strong organizational and planning skills in a fastpaced environment
- Excellent verbal communication
- Good telephone communication etiquette
Key Duties:
Office Management
- Maintain the office condition and arranging necessary repairs and installations.
- Maintain office policies and managing health and safety procedures.
- Create and maintain Powerpoint presentations for sales and other departments.
- Manages one cleaning lady.
- Liaise with vendors suppliers and clients.
- Oversee office services like cleaners and maintenance service providers.
- Monitor cleaning staff to ensure the premises are kept clean and tidy and report any issues.
- Manage budgets, expenses, and financial records related to office operations.
Receiving of calls and visitors:
- BE based at the reception
- Answer phones, and routing calls as necessary.
- Greet clients and visitors and assist clients and visitors in finding their way around the office.
- Offer guests tea and coffee.
Administrative and Other Duties:
- Schedule appointments and maintain conference room schedule.
- PArelated duties to senior managers
- Review meeting room schedule and ensure boardrooms are cleared and ready for new meetings.
- Receive deliveries.
- Perform typing, file data, and perform other routine clerical tasks as assigned and for other departments as needed.
- Order, monitor, distribute, and restock office supplies.
Travel and company event arrangements:
- Handle travel arrangements for the business, as required.
- Plan and coordinate inhouse or offsite activities, like parties, celebrations, and conferences.
- Reconcile and assign travel bookings made by person, function, and travel type to supplier statement.
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