Personal Assistant - Stellenbosch, South Africa - Exceed Hr

Exceed Hr

Verified Company

Stellenbosch, South Africa

2 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Reference: 8058 SJ

Consultant:
Sone Johnson

Duties to support the CEO such as preparing documents, organising calendar, etc.
Attend operations meetings and other meetings as required
General switchboard duties
Organising adhoc events (e.g. annual functions)
Keep record of all staff and key client information (birthdays, HR info, etc)
Stationery procurement
Invoicing process from gathering all information to compiling, distributing and payment reconciliations.
Monitoring and Reconciliations keeping track of key operational financials such as payment of deposits by clients, administrative expenses (stationery, etc)
Expense approvals providing CEO with consolidated weekly invoice approval requirements
Petty cash, credit cards, expense claims overall reconciliations
Potential clients (previsit / sales) discussing standard offerings and rates; liaison between client and CEO to secure bookings.
Visiting clients (during & postvisit) coordinating certain aspects of their stay (daily scheduling, travel, general enquiries, etc); ensuring debrief with CEO before departure.
Conference and Ad-Hoc clients coordinate logístical arrangements.

Qualifications:

Min 58 years' experience in relevant field
A high school certificate and diploma or equivalent is required
Customer service experience, preferably in sports industry setting, is preferred but not critical
Excellent communication skills (written and verbal)
Excellent general administrative and time management skills
Good basic understanding of financials
Good basic understanding of and interest in hospitality and sport industry
Can retain professionalism and confidentiality
Proficient with Word, Excel, PowerPoint

Job Types:
Full-time, Permanent