Bookkeeper - Durban North, South Africa - CA Financial Appointments

CA Financial Appointments
CA Financial Appointments
Verified Company
Durban North, South Africa

2 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

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Description
My client in the manufacturing industry is seeking a Bookkeeper to join their highly successful business in Balito. Initially a six month contract with a possibility to permanent.


Responsibilities:


  • Price list updates
  • Entering of new price lists on Sage Accounting
  • Processing of item adjustments entries
  • Recording of entries for audit purposes
  • Updating the banking daily
  • Processing and reconciling of the bank statements
  • Payment processing
  • Receive and process payments from customers through various channels, such as checks, electronic transfers, and credit card transactions
  • Record and allocate payments to the appropriate customer accounts
  • Collections
  • Monitor accounts to identify overdue payments
  • Contact customers regarding outstanding invoices, resolve payment discrepancies, and negotiate payment plans if necessary
  • Reconciliation
  • Reconcile customer accounts and resolve any discrepancies or issues in a timely manner
  • Ensure that payments are accurately applied to the correct invoices
  • Account maintenance
  • Maintain accurate and uptodate customer information, including contact details and credit terms
  • Update customer records with payment and transaction details
  • Credit checks
  • Conduct credit checks on new customers and assess creditworthiness before extending credit terms on CGIC
  • Recommend changes to credit limits based on payment history and financial stability
  • Reporting
  • Prepare and analyze reports on accounts receivable aging, cash receipts, and customer balances
  • Provide weekly updates to management on the status of accounts receivable
  • Communication
  • Communicate effectively with customers, sales teams, and other internal stakeholders regarding paymentrelated issues and resolutions
  • Collaborate with the sales department to address customer inquiries and resolve disputes
  • Documentation
  • Maintain organized and complete documentation of all accounts receivable transactions and communications
  • Assist in preparing documentation for internal and external audits
  • Customer service
  • Provide excellent customer service by addressing inquiries and concerns related to billing and payments in a prompt and professional manner
  • Invoice processing
  • Receive and review invoices from vendors for accuracy and completeness
  • Code and enter invoices into the accounting system, ensuring proper allocation to the correct expense accounts and cost centers
  • Approval workflow
  • Coordinate with department heads or managers to obtain necessary approvals for invoices before processing payments
  • Ensure compliance with company policies and approval procedures
  • Payment processing
  • Prepare and process payment batches through various methods such as checks, electronic transfers, and automated payment systems
  • Schedule payments in accordance with vendor terms and discounts to optimize cash flow
  • Vendor Relations
  • Communicate with vendors regarding payment inquiries, discrepancies, and issue resolution
  • Maintain positive relationships with vendors to ensure smooth transactions
  • Expense Reimbursement
  • Process employee expense reports, verifying receipts and adherence to company expense policies
  • Ensure timely reimbursement to employees for approved expenses
  • Record Keeping
  • Maintain accurate and uptodate records of accounts payable transactions
  • Reconcile vendor statements and resolve any discrepancies in a timely manner
  • Month-End Closing
  • Assist in monthend closing activities, including reconciling accounts payable balances and preparing reports for management
  • Vendor Setup and Maintenance
  • Assist in setting up new vendors in the system, collecting necessary documentation, and validating vendor information
  • Regularly review and update vendor information to ensure accuracy
  • Audit Support
  • Provide documentation and support during internal and external audits related to accounts payable transactions
  • Ensure that all records are wellorganized and easily accessible
  • Maintain and update new assets on the fixed asset register

Requirements:


  • Diploma with 4 years experience
  • Experience in the manufacturing industry advantageous
  • Sage Evolution
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