Capital Equipment Administrator - Edenvale, South Africa - Ability Recruitment

Ability Recruitment

Verified Company

Edenvale, South Africa

2 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job Information:

Industry

Medical
Work Experience

4-5 years
Salary

420000
Currency

ZAR
City

Edenvale
Province

Gauteng
Country

South Africa
Postal Code

1609

To ensure that the capital equipment administrator function operates efficiently and effectively, and quotes and tenders are processed and submitted timeously, supporting the Marketing Department, and working symbiotically with Medical Master, whilst assisting with ad hoc administration tasks as needed, and to work within the Company's Quality Management System framework.

Equipment Service / Repairs (Primary Duties)

Processes all service/ repair quotations.
Generates all service/ repair invoices.
Maintains Goldmine concerning all servicing and repairs.
Maintains Equipment Parts Pricing and Costing files and updates are done where necessary.
Update servicing reports for Nuts & Bolts
Preparing the monthly servicing quotation reports
Managing outstanding orders in reference to Job cards & invoicing to customers and ensuring the relevant sales rep is included with communications.
Issuing of installation/commissioning/servicing certificates to customers
Captures and reconciles the Medical Master invoices (matching of jobcards/quotes/invoices)
Costing of SLA's and completion of SLA agreements
Keep record of all active SLA and ensure that these are captured timeously on Macola.
Bimonthly review of spares Re-Orders Reports with PM's/MM to ensure adequate stock on hand.
Places all orders for Equipment Parts with Procurement & Logistics Supervisor
Completion of New Product forms for all new spares stock required.
Completion of all tender documentation for CE & Service/Repairs (manages the entire Tender Process)
Compile a monthly tender report and submit to the team.
Managing the Office Administrator to ensure all service and repair quotes are completed timeously and all other admin tasks are conducted effectively & efficiently.
Function as a 2nd check in the absence of the 2nd CE Warehouse staff.
Assisting with the reconciliation of the daily/annual stock counts of spares/demo
Issuing of any demo/loan equipment requested and ensuring loan forms are completed and returned for filing purposes.
Review the demo/loan file bimonthly to ensure that paperwork remains in order, especially on extended demo's/loans.
Ensures that Equipment is cleaned by warehouse after each demo and before it is sent out on next demo.
Responsible for ensuring that the demo room is well maintained
Capital Equipment (Support Function)
Process all Capital Equipment quotations and forward to Customers.
Responsible for linking of all quotes within Goldmine.
Maintains Capital Equipment Pricing and Costing files and updates are done where necessary.
Makes sure that the Company has adequate stock of Capital Equipment literature, brochures etc.
Places all orders for Capital Equipment with Procurement Supervisor
Follows up on outstanding Capital Equipment orders and communicate this to the relevant Sales Reps
Controls Inventory of Capital Equipment
Process all orders received from Customers on Macola
Health & Safety and Quality Standards (Primary Responsibilities)
Assist in maintain the Health & Safety principles of the organization.
Work within the Company's Quality Management System
Ensure that the appropriate QMS documentation is always used, and that document version controlled and maintained.
Documentation of NCA's and AR's where relevant

Best Practices

Improve processes and policies in support of organisational goals. Formulate and implement departmental policies and procedures to maximise output. Monitor adherence to procedures.
Administrative excellence

Requirements: