Executive Administrator - Cape Town, South Africa - CME Recruitment

CME Recruitment

Verified Company

Cape Town, South Africa

2 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

EXECUTIVE ADMINISTRATOR

RETAIL INDUSTRY

CAPE TOWN

Our client and leader in the apparel industry is looking for an Executive Administrator to serve as point of contact for executives and the senior management team and to develop systems to prioritise time.

DUTIES

Provide a comprehensive support service to Senior Management that ensures a professional, responsive and effective experience within the organisation as a whole.
Provide sophisticated calendar management
Compiling and creating PowerPoint presentations
Providing a confidential and comprehensive administrative/office support service
To drive internal and external correspondence internally between the Senior Management as well as with external contacts.
Taking and distributing minutes and monitoring progress feedback
Effectively executing financial administration and the services function through budget set up and expense control
Organizing functions/meetings/events and appointments etc.
Compile, proofread and revise drafts of legal documents and reports
Timeous and effective organization of travel, local and international.
Daily record keeping with electronic and hard copy filing of documents.
Obtain relevant information from other organizations or agencies
Create and organize information and generate reference tools for easy use by the office
Prepare and format legal and management reports
Maintain and update databases and tracking systems
To evaluate information and requests and to redirect as appropriate
To drive and execute advanced and varied executive administrative duties and projects.
To anticipate and proactively followup on management and client deliverables.
To source and compile relevant information, analyse data and draw conclusions that affect business planning and operations.
Ensure the vision and business priorities are well communicated to the team, facilitate business decision making, strategic planning, leadership meetings and broader communications.
Monitor key projects and initiatives
Follow up on strategic team meetings and projects progress for the team, drive stakeholder reporting
Collate submissions from relevant committee members and stakeholders as per the agenda; and collating feedback for action points arising from the previous meeting.
Communicate deadlines and reminder for submissions to committee members
Ensure proper filing of statutory records

Qualifications

A Bachelor in Business Administration or equivalent/similar.

Knowledge:

Advanced knowledge of and proficiency in the latest Microsoft packages (Word, Excel, Power Point & Outlook) is an important requirement.
Knowledge of managing an Executive/Directors diary in a corporate environment
Knowledge of coordinating business events/conferences
Manage supplier contracts and ensure adherence to agreed upon terms.

Skills:

Good coordinating and communication skills
Proactive and able to work independently
Able to plan ahead and spot potential areas where help may be needed
Advanced numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required)
Can present themselves and the company in a professional manner
Can act as the main contact point for all matters relating to the CEO and General Managers.
Have a strong service orientation
Have excellent relationshipbuilding and networking skills
Able to communicate effectively at all levels both within, as well as outside the company
Able to remain flexible, function under pressure and maintain a positive attitude and in a variety of circumstances.
Have excellent time management, planning and organizing skills
Have a strong "sense of urgency" with regards to everything they do
Accurate, pay attention to detail and be reliable in meeting set deadlines
Able to consistently deal with telephone calls, requests and interruptions with the highest degree of efficiency and professionalism
Able to manage confidential information with utmost discretion
Able to be innovative and show initiative
Excellent verbal and written communication skills (English)
Excellent presentation and skills.