Creditors Clerk - Somerset West, South Africa - Rola Recruitment

Rola Recruitment
Rola Recruitment
Verified Company
Somerset West, South Africa

2 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

Job Advert Summary:


Minimum Requirements:


  • Grade 1
  • Minimum of 2 years' experience as a Creditors Clerk.
  • Computer literate: Proficient in MS Office suite, particularly Excel.
  • Proficient in using systems, particularly Evolve.
  • Ability to work independently and meet deadlines.

Duties and Responsibilities:


  • Accept Responsibility for Creditors' Payments and Processing:
  • Verify and process all creditor invoices according to company policies and procedures.
  • Efficiently process and manage payments to creditors, ensuring accuracy and timeliness.
  • Maintain a record of all payment transactions for auditing purposes.
  • Administer, Report, and Manage Risk on Creditors Accounts:
  • Maintain an up-to-date and accurate list of suppliers.
  • Generate and deliver necessary reports and communications to both suppliers and management.
  • Optimise payment terms through negotiations.
  • Manage petty cash controls for the dealership.
  • Validate that all received invoices meet VAT requirements and are authorised within established parameters.
  • Identify and report on potential risks associated with creditors' accounts.
  • Implement risk management strategies to mitigate potential issues.
  • Administer and Control Creditors Accounts:
  • Verify Service Level Agreements with the applicant.
  • Ensure that the process order is attached to the invoice.
  • Confirm the accuracy of invoicing details.
  • Verify the inclusion of the VAT number and ensure correct calculation.
  • Generate age analysis and identify outstanding items at monthend.
  • Prepare creditors reconciliation based on statements.
  • Resolve reconciliation queries prior to the due date.
  • Allocate expenses to the correct account.
  • For settlement accounts, ensure relevant documents are attached and VAT compliant.
  • Compile weekly and monthly expense schedules per user for petrol accounts.
  • Ensure consistent adherence to dealership deadlines for payments and reconciliation of creditors accounts.
  • Verify that there are no unallocated amounts indicated on the age analysis.
  • Investigate and resolve all creditor queries.
  • Procurement:
  • Verify that all suppliers submit a BEE scorecard and review expiration dates.
  • Provide monthly reports to the FM detailing procurement expenses per supplier and their respective BEE status.
  • Aid in the annual BEE audit process.
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